Skip to main content

This site is independent of the NHS and the Department of Health.

Please wait, loading

Job summary

Main area
Day Treatment Unit
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 25.5 hours per week (Monday to Friday)
Job ref
321-SW-7270512-B3
Employer
Oxford University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Churchill Hospital
Town
Oxford
Salary
£24,625 - £25,674 per annum/pro rata
Salary period
Yearly
Closing
10/07/2025 23:59

Employer heading

Oxford University Hospitals NHS Foundation Trust logo

Centralised Recruitment - Chemotherapy Coordinator

NHS AfC: Band 3

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

 

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

 

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. 

 

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values


 

Job overview

We are #OneTeamOneOUH

Are you passionate about making a positive impact in the healthcare industry? Do you thrive in a dynamic and compassionate environment? If so, we have exciting opportunities for you!

Our clinical support patient facing administration workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As a support to our clinical workforce within the Divisions you will play a crucial role in ensuring the smooth and efficient operation of our hospital wards.

Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.

 

Main duties of the job

Centralised Recruitment:

We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.

This week are currently recruiting for the following Band 4 role across the organisation:

  • Chemotherapy Coordinator - 22.5 hours per week, Permanent. Location - Churchill Hospital

When applying please:

  • Include as much detail as possible in the application inc. qualifications, roles and responsibilities
  • Include a supporting statement and showcase your skills and experience
  • Specify if you have a strong desire to work in a certain department or role type
  • Let us know if you want full time or part time work

The interview date for successful candidates will be: 22nd July 2025

Please note, this vacancy may close early if there are sufficient applications. 

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. 

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. 

 We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. 

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles

Oxford University Hospitals promotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism. 

 

Detailed job description and main responsibilities

Chemotherapy Delivery

1.       Use electronic software packages (eg ARIA) to co-ordinate the prescribing of chemotherapy by Doctors, its screening by pharmacists and receipt of prescriptions by the relevant pharmacy departments and being responsible for updating all relevant documentation.

2.       Be proactive in liaising with doctors and pharmacists to ensure that all chemotherapy is prescribed and screened, ideally 48 hours in advance.

3.       Work with pharmacy and DTU staff to minimise wastage.

4.       Liaise daily with nursing staff, providing a status report detailing the stage at which patients’ chemotherapy prescriptions have reached  in the process.

5.       Support Pharmacy with database input and with any audits that need to be undertaken.

6.       Provide administrative support for Chemotherapy Schedulers.

7.       Manage blood requests for new patients.

8.       Liaise with Cardiology to ensure all Echo referrals are actioned, and that all relevant data bases are maintained.  Ensure all relevant Echo referrals are sent to Healthcare@Home.

9.       Deal with general patient enquires in person, by phone or email

10.   Manage Herceptin referrals & scripts to Health Care At Home

11.   Coordination of oral education and denosumab.

12.   Prepare patient satisfaction surveys and input result data onto spreadsheets.

13.   Prepare and label boxes for archiving and take to Main Dispensary.

 

Administrative support- Other Electronic Database:

 

1.       Use EPR to capture all patient activity within DTU this includes being able to complete waiting lists, admissions/discharges, ward attenders and appointments.

2.       Have thorough knowledge of 18 weeks Referral to Treatment in relation to patients and how this applies to patients being referred to Oncology/Haematology.

3.       Answer the telephone and take messages from patients, relatives, doctors, allied health care professionals etc and deal with any queries as appropriate.

Person specification

Experience

Essential criteria
  • Previous Experience working as part of a team
Desirable criteria
  • Previous experience working in NHS or clerical/customer service post

Qualifications

Essential criteria
  • Educated to GCSE level or equivalent

Special skills/aptitudes

Essential criteria
  • Attention to details
  • Flexible approach to work
Desirable criteria
  • Proven ability to use computer/keyboard
  • Knowledge of EPR/Aria

Personal qualities

Essential criteria
  • Ability to work under pressure and prioritise workload
  • Capable of working with minimum supervision
Desirable criteria
  • Able to communicate with a wide range of people

Employer certification / accreditation badges

Fair Train work experience quality standard - gold standardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleArmed Forces Covenant (Silver Award)Embracing Equality Diversity InclusionDisability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Prince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.

Documents to download

Apply online now

Further details / informal visits contact

Name
Nicole Cosma
Job title
DTU Team Leader
Email address
[email protected]
Telephone number
01865 235561
Apply online nowAlert me to similar vacancies