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Job summary

Main area
Safeguarding Administration Manager
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
321-CENT-7138884-B5-PUB
Employer
Oxford University Hospitals NHS Foundation Trust
Employer type
NHS
Site
John Radcliffe Hospital
Town
Oxford
Salary
£29,970 - £36,483 per annum/pro rata
Salary period
Yearly
Closing
02/06/2025 23:59

Employer heading

Oxford University Hospitals NHS Foundation Trust logo

Safeguarding Administration Manager

Band 5

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

 

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

 

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

 

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values


 

Job overview

We are #OneTeamOneOUH

Are you passionate about making a difference in the NHS? Do you excel in Estates support services tasks and thrive in dynamic environments? If so, we have exciting opportunities for you!

Within our Trust, we are committed to providing exceptional healthcare services to our community. As a cornerstone of the UK's healthcare system, we strive for excellence in every aspect of our operations. Join us in our mission to support and enhance our healthcare services.

Our Estates workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As an Estates staff within the Trust, you will play a crucial role in ensuring the smooth and efficient operation of our Estates operations across the hospital.

Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.

 

Main duties of the job

Centralised Recruitment:

We have adopted a centralised hiring process for Estates support roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.

This week are currently recruiting for the following Band 4 role across the organisation:

  1. Safeguarding Administration Manager - 37.5 hour per week

Key Responsibilities: 

  • To provide high-quality, comprehensive, and professional administrative support to the safeguarding and child mortality teams. 
  • To support the maintenance of a consistent level of liaison between the Oxford University Hospitals NHS Foundation Trust and the community which will include adult and children Social Care, Primary Care Support Services, Child Health, CDOP, BOB ICB, CQC (DoLS), and the MASH. This will require the post holder to work autonomously and as part of a team.
  • To efficiently complete the assigned tasks and deal with all information in a sensitive, confidential manner.   
  • To assist in implementing any new or further systems to provide a highly functioning  equitable service across Oxfordshire and out of area counties where required.
  • To undertake audit and projects related to safeguarding and child mortality.

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. 

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. 

Detailed job description and main responsibilities

The post holder will provide an effective comprehensive range of administration support and management of the safeguarding service that includes the Safeguarding Team, Safeguarding Liaison Service and Child Mortality Service  team, being sensitive and maintaining a professional response to the challenging work required. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, work colleagues and external agencies.

The post holder will have key responsibility to organise and support all safeguarding services and child mortality activity and Deprivation of Liberty Safeguards (DoLS); maintain activity data logs, support the child death process including minute taking and report writing and provide a central communication point for the Trust’s safeguarding and child mortality teams.

Person specification

Education/Qualifications

Essential criteria
  • Formal education to at least degree standard or equivalent, or at least 2 years safeguarding experience
  • Working experience of an electronic patient management system and advanced IT skills

Experience

Essential criteria
  • Experience of Working in a busy office environment
  • Proven ability to work as a member of a team
  • Evidence of positive, problem-solving approach to work problems
  • Evidence of positive, problem-solving approach to work problems

Skills, Knowledge and Abilities

Essential criteria
  • Competent use of computers and keyboard skills
  • Excellent verbal and written communication skills, including face-to-face, email and telephone
  • Ability to cope under pressure
  • Ability to maintain confidentiality where necessary
  • Adaptable and flexible to rapidly changing demands
  • Good Organisational Skills and Attention to Detail

Personal Qualities

Essential criteria
  • Ability to work Autonomously
  • Willingness to undertake further training
  • Excellent time management skills

Employer certification / accreditation badges

Fair Train work experience quality standard - gold standardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleArmed Forces Covenant (Silver Award)Embracing Equality Diversity InclusionDisability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Prince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Tracy Toohey
Job title
Head of Safeguarding
Email address
[email protected]

If you have problems applying, contact

Address
Corporate, Estates, ROE & SUWON
OUH Recruitment Team
Telephone
01865 743462
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