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Job summary

Main area
Supply Chain Procurement
Grade
NHS AfC: Band 3
Contract
Permanent: Monday to Friday
Hours
Full time - 37.5 hours per week (Monday to Friday 08 AM till 16:00PM)
Job ref
321-CORP-8007499-B3
Employer
Oxford University Hospitals NHS Foundation Trust
Employer type
NHS
Site
John Radcliffe Hospital
Town
Oxford
Salary
£25,760 - £27,476 per annum pro rata
Salary period
Yearly
Closing
30/06/2026 23:59

Employer heading

Oxford University Hospitals NHS Foundation Trust logo

JR - Supply chain Stock Coordinator

NHS AfC: Band 3

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

 

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

 

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. 

 

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values


 

Job overview

Supply chain Stock controller At JR site working Monday to Friday 5 day service, Working Closely with Clinical staff and other member of the supply chain team.

The post holder will support the Stock Management Change Programme to transfer all stock locations onto the Trust Inventory Management System.

They will support the ongoing, effective management and control of stock across all departments through structured cycle counting, stock accuracy monitoring, and replenishment activities.

The post holder will ensure accurate inventory records, support delivery of key performance indicators (KPIs), and provide operational cover for absence in the Supply Chain Team to maintain continuity of service.

Main duties of the job

The Operational team based at the John Radcliffe Hospital requires a Supply chain stock coordinator.

  • Conduct scheduled cycle counts across all clinical and Non-Clinical departments in line with agreed counting programmes.
  • Investigate and reconcile stock discrepancies in collaboration with ward/department staff and Supply Chain colleagues.
  • Ensure stock levels are accurate within inventory management systems.
  • Escalate significant variances or stock risks to the Supply Chain Supervisor.
  • Assist in identifying obsolete, slow-moving, or excess stock.
  • Follow standard operating procedures and guidelines for the Inventory Management system
  • Follow tasks as detailed by the Line Manager and Operating Procedures.
  • Support the Stock Management Change Programme to transfer all stock locations onto the Trust Inventory Management System. Support the Site Supply Chain Supervisor in extending the Materials Management and the Inventory Management system throughout the Trust.

 

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. 

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. 

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Detailed job description and main responsibilities

  • Conduct scheduled cycle counts across all clinical and Non-Clinical departments in line with agreed counting programmes.
  • Investigate and reconcile stock discrepancies in collaboration with ward/department staff and Supply Chain colleagues.
  • Ensure stock levels are accurate within inventory management systems.
  • Escalate significant variances or stock risks to the Supply Chain Supervisor.
  • Assist in identifying obsolete, slow-moving, or excess stock.
  • Follow standard operating procedures and guidelines for the Inventory Management system
  • Follow tasks as detailed by the Line Manager and Operating Procedures.

 2. Inventory Accuracy & Systems

  • Ensure all stock counts are uploaded into the Inventory Management System promptly and accurately.
  • Ensure accurate records of adjustments, discrepancies, and stock movements are captured in the Inventory Management System.
  • Ensure compliance with Trust policies relating to stock control and audit.

3. Inventory Management Systems Implementation support

·         Support the Stock Management Change Programme to transfer all stock locations onto the Trust Inventory Management System.

·         Support the Site Supply Chain Supervisor in extending the Materials Management and the Inventory Management system throughout the Trust.

4. KPI Support

  • Contribute to delivery of departmental KPIs including (but not limited to):
    • Stock accuracy targets
    • Waste reduction
    • Stock value reduction
    • Service level compliance

 

5. Operational Support & Cover

Provide operational cover during Supply Chain Team absences, these tasks include but are not limited to:

  • Ensuring deliveries received on site are efficiently checked, processed and internally distributed same day to the relevant depts.
  • Ensuring that wards/department storage areas and systems are maintained to the satisfaction of Supply Chain Management and Ward Sisters/Department Managers whilst ensuring good Inventory/Materials Management principals are maintained.
  • Ordering items by means of electronic bar code reader, downloaded to Inventory Management (IM) System or NHSSC.
  • Expedite orders as necessary, receive stock and put away, ensuring good stock control principals are adhered to.
  • Undertake manual handling duties, including pushing and pulling metal cages and lifting heavy items, in accordance with health and safety guidelines.

Person specification

Offline

Essential criteria
  • Recruitment don't add criteria. Shortlist offline then come on Trac giving score of 2 for shortlisted candidate, and 0 for rejected

Experience

Essential criteria
  • 6 Months NHS Supply chain and IM system experience with IT skills

Experience

Essential criteria
  • 12 Months NHS Supply chain with IT skills

Employer certification / accreditation badges

Fair Train work experience quality standard - gold standardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleArmed Forces Covenant (Silver Award)Embracing Equality Diversity InclusionDisability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Prince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.

Documents to download

Apply online now

Further details / informal visits contact

Name
satish yakkalakota
Job title
Deputy Head of supply chain
Email address
[email protected]
Telephone number
01865234715
Additional information

[email protected] 

contact by Email only

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