Job summary
- Main area
- Operations Coordinator - Asset Management
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 267-CH7256325
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Various Sites
- Town
- Oxfordshire
- Salary
- £26,530 - £29,114 Per Annum
- Salary period
- Yearly
- Closing
- 10/07/2025 23:59
Employer heading

Operations Coordinator - Asset Management
Band 4
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Do you want to be part of a new and exciting team, being involved in the creation of an asset management system across the Primary, Community, Dental Care Directorate?
We are looking for a Operations Coordinator to join our asset management team. You should be innovative, enthusiasm and looking for a challenge will an eye on success. You will need to be a self starter and a great communicator and willing to input ideas and suggestions to help move this team forward.
The core function of this post is to ensure that the asset register (used for registering all assets and recording all amendments) is updated and managed in line with the Directorate requirements, and best professional practice.
To also work closely with the operational and clinical team at each site to agree a standardised register of assets at each site and relevant training in place.
Main duties of the job
- Manage and maintain an electronic register of all assets on each ward, ensuring its accuracy and completeness at all times
- Develop and undertake a timetable of activities to ensure the integrity and performance of the asset register
- Provide data to influence future management and procurement of assets, ensuring all assets are linked with up-to-date procurement, service, and repair information
- Prepare and produce draft management information and reports in a clear and concise format for internal requirements
- Communicate effectively with all stakeholders, both operational and clinical, to support the maintenance of the asset register
Working for our organisation
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Person specification
Knowledge
Essential criteria
- Ability to manage own workload under a range of competing deadlines from a number of sources
- Working knowledge of asset registers and related systems, processes and procedures.
Experience
Essential criteria
- Experience of asset management systems
- Experience of busy working environment
Qualifications
Essential criteria
- Good understanding of Excel
- Good standard of English and Maths
- Looking to continue personal development towards operational management
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Alicja Plewczynska
- Job title
- Operational Support Manager
- Email address
- [email protected]
- Telephone number
- 07391 739689
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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