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Job summary

Main area
Administration
Grade
Band 3
Contract
Permanent
Hours
Part time - 30 hours per week (Monday - Friday)
Job ref
267-CH7691949
Employer
Oxford Health NHS Foundation Trust
Employer type
NHS
Site
Witney Community Hospital
Town
Witney
Salary
£24,937 - £26,598 Pro rata
Salary period
Yearly
Closing
22/01/2026 23:59

Employer heading

Oxford Health NHS Foundation Trust logo

Team Administrator - Part Time

Band 3

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.


 

Job overview

Join Our Team – Part time Administrator for Adult Bladder & Bowel Service
Are you highly organised, proactive, and looking for a role where your work truly makes a difference? Due to retirement, we have an opportunity for an Administrator to support the Adult Bladder and Bowel Service in Oxfordshire.

Based at Witney Community Hospital, this part-time position offers a varied and rewarding role within a friendly, supportive team. You’ll play a key part in ensuring patients receive the care they need by maintaining accurate records and helping to develop efficient processes.

The Adult Bladder and Bowel Service provides specialist, nurse-led care to support patients and carers in managing bladder and bowel health. We offer assessment, individualised treatment plans, and ongoing support to improve quality of life, promote dignity, and encourage independence.

Our team focuses on healthy bladder and bowel habits through lifestyle management, ensuring patients receive compassionate, expert care tailored to their needs.

As an Administrator, you will play a vital role in supporting our clinicians by:

  • Booking appointments and coordinating patient care.
  • Maintaining accurate patient records.
  • Managing stock levels to ensure patients have the supplies they need.

You’ll be joining a friendly, supportive team committed to making a real difference in people’s lives.

If you thrive in a busy environment and want to contribute to improving patient experience, we’d love to hear from you!

Main duties of the job

In this varied and rewarding position, you will:

  • Support core Trust policies by ensuring compliance with health & safety standards and administrative procedures.
  • Maintain accurate records and assist with auditing to uphold service quality.
  • Work closely with clinicians providing administrative support and taking minutes at meetings.
  • Contribute to process improvements helping to streamline workflows and enhance patient experience.
  • Operate autonomously while remaining a key motivator and support for the wider team in a busy environment.

This role requires someone who can stay calm under pressure, work efficiently, and bring a proactive approach to problem-solving.

 

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

•    Excellent opportunities for career progression
•    Access to tailored individual and Trust wide learning and development
•    27 days annual leave, plus bank holidays, rising to 33 days with continuous service
•    NHS Discount across a wide range of shops, restaurants and retailers
•    Competitive pension scheme
•    Lease car scheme
•    Cycle to work scheme
•    Employee Assistance Programme
•    Mental Health First Aiders
•    Staff accommodation (please note waiting lists apply)
•    Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. 

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person specification

Knowledge

Essential criteria
  • Extensive knowledge of Microsoft Office applications
Desirable criteria
  • Knowledge of NHS community services
  • Knowledge of EMIS patient record system

Qualifications

Essential criteria
  • NVQ Level 3 in Administration, or equivalent experience

Skills

Essential criteria
  • Attention to detail and excellent organisational skills

Experience

Essential criteria
  • Proven experience of working in an office environment

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStep into healthNHS 75th BirthdayDefence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Emma Honey
Job title
Administrative Manager
Email address
[email protected]
Telephone number
07500 066334
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