Job summary
- Main area
- Administration
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 267-CH7293175
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- West and North Locality
- Town
- Witney/Carterton (West). Banbury/Chipping Norton (North).
- Salary
- £29,970 - £36,483 Per annum | Pro rata
- Salary period
- Yearly
- Closing
- 21/07/2025 23:59
Employer heading
Admin Manager - District Nursing and Community Therapy
Band 5
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Are you looking to step up into a leadership role? Or do you want a change of pace in your admin work?
We are currently seeking a Administrative Manager to join our team. In this role, you will provide essential administrative support to the District Nursing and Community Therapy teams in the North and West of Oxfordshire. Your main focus will be ensuring the service runs efficiently and is well-organised, while also collaborating with Operational Managers and Admin Leads to support the development and modernisation of clinical services and administrative processes.
This is a excellent chance to contribute to the smooth delivery of healthcare services in the locality.
Main duties of the job
- In this role, you will play a key part in supporting the safe and effective management of the District Nursing and Community Therapy teams in Oxfordshire.
- You will oversee and supervise all administrative staff within the locality, ensuring the delivery of a high-quality, efficient administrative service to the team.
- Additionally, you will contribute to the ongoing development of the service, working closely with Operational Managers, Team Leads, and Admin Leads to drive improvements and support the development of the services.
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount
- Pension scheme
- Lease car scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (waiting lists may apply)
- Staff networking and support groups
Detailed job description and main responsibilities
- To lead in the provision of efficient, effective, and flexible comprehensive administrative support to Locality Teams.
- To suggest and make recommendations for improvement to existing administration procedures.
- Responsible for the day-to-day management of the Admin Leads, the organisation of effective clinical management systems, patient-centered practices, health and safety procedures and administrative processes.
- Ensure that appropriate documentation is maintained on EMIS as recorded by the administration teams.
- To ensure data relevant to this role is collected, recorded, and audited in a timely manner and reported to the Team Leads and Operational Managers as appropriate.
- Responsible for the training and ongoing management of all administrative staff to undertake this work.
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Person specification
Knowledge
Essential criteria
- Proficient in the use of MS Word, Excel, Outlook and Teams
Desirable criteria
- Knowledge of EMIS and Health Roster (WFMS)
Qualifications
Essential criteria
- NVQ Level II in business administration or equivalent experience
Aptitude and Skills
Essential criteria
- Ability to manage and prioritise own workload and the workload of others
- Organisational skills/managing systems and tracking information
- Ability to liaise with all professionals and levels in a confident and effective manner
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Craig Barnard
- Job title
- Operational Support Officer
- Email address
- [email protected]
- Telephone number
- 07721 163890
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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