Job summary
- Main area
- Occupational Health Administrative Assistant
- Grade
- Band 3
- Contract
- 10 months (Fixed Term until 31/03/2026)
- Hours
- Part time
- Job share
- Flexible working
- Job ref
- 070-AC050-0525
- Employer
- Powys Teaching Health Board
- Employer type
- NHS
- Site
- Bronllys Hospital Site
- Town
- Bronllys
- Salary
- £24,433 - £26,060 per annum pro rata
- Salary period
- Yearly
- Closing
- 22/05/2025 23:59
Employer heading
Occupational Health Administrative Assistant
Band 3
Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.
Job overview
THIS POST IS FIXED TERM/SECONDMENT UNTIL 31/03/2026 DUE TO THE NEEDS OF THE SERVICE.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
As part of a small team, you will provide an administrative function for the Occupational Health Team. The role will involve use of our OPASG2 Data Management System, all Microsoft 365 applications and a high level of communication skills to liaise with PTHB staff, managers, new employees and external stakeholders on a daily basis.
Main duties of the job
Responsible for the day-to-day function of the office and the development, implementation and maintenance of office practices and procedures, within the administration team.
Carry out a full range of administrative tasks, to include audio typing and follow up of Consultant/ OH Manager Letters and Reports. Booking appointments, clinics and accommodation for vaccine/immunisation clinics.
Being the 1st point of contact for staff members looking to access the service for referrals, counselling and immunisation updates.
Organise and co-ordinate meetings and take minutes, and ensure actions are followed up.
Produce Occupational Health data for both internal PTHB requirements and coordinate, analyse and produce data for Public Health and Welsh Government requirements as required for example as in immunisation data re uptake.
Working for our organisation
Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Detailed job description and main responsibilities
Administration skills to support the clinical Occupational Health Team including use of the Data Management system.
Communicating with staff and managers verbally and via electronic systems.
Audio typing of clinical reports.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications and Experience
Essential criteria
- NVQ3 or equivalent qualification or relevant experience
- Audio Typing
- RSA3 or relevant experience
- Working in an office environment
- Able to work on own initiative as well as part of a team
Desirable criteria
- Ability to Speak welsh
Aptitude and Abilities
Essential criteria
- Computer literate
- Excellent communication skills
- Ability to listen
- Excellent telephone manner
- Demonstrate PTHB Values
- Working with patients
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Joanna Samuel
- Job title
- Occupational Health & Wellbeing Service Manager
- Email address
- [email protected]
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