Job summary
- Main area
- Support Services
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 070-AC018-0226-C
- Employer
- Powys Teaching Health Board
- Employer type
- NHS
- Site
- Bronllys Hospital
- Town
- Bronllys, Brecon
- Salary
- £25,313 - £26,999 per annum pro rata
- Salary period
- Yearly
- Closing
- 21/04/2026 23:59
Employer heading
Administration Assistant
Band 3
Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.
The Agenda for Change Pay Award for 2026/27 is effective from 1st April 2026.
Please note successful applicants with a start date from 1st April onwards the salary will be as per the 2026/27 pay award. For further detail the pay circular is available via this link https://www.nhs.wales/files/pc-resources/afc-w-02-2026-pdf-pdf?ts=1773244958086
Job overview
We are looking for an organised, motivated and reliable individual to join our busy and friendly Estates admin team. The post holder will need to work flexibly to support the smooth running of the Estates Department. The successful candidate will be able to demonstrate strong administrative and clerical skills.
Main duties of the job
Provide a clerical, administrative and full secretarial service to the
Facilities/Estates within the Health Board.
Process, monitor and receipt requisitions via the Oracle financial system in line with the standing financial instructions at the request of budget holders.
Make and receive phone calls, using initiative and judgement when handling enquiries. Take action and provide feedback as appropriate, ensuring that messages are relayed and action is taken.
Provides a secretarial service to the Department and will have the ability to prioritise work and deal with competing demands and interruptions.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
This role is based at Bronllys Hospital.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications and/or Knowledge
Essential criteria
- GCSE English and Mathematics
- Typing/word processing qualification level 3 or equivalent experience
Desirable criteria
- European Computer Driving License
Experience
Essential criteria
- Experience of using Microsoft packages
- Experience of developing relationships with external agencies and organisations
Desirable criteria
- Experience of administrative work, including arranging meetings, handling telephone enquiries, receiving visitors in a friendly and efficient manner and establishing and maintaining office systems both electronic and manual.
- Knowledge of Oracle syste
Aptitude and Abilities
Essential criteria
- Excellent verbal and written communication skills
- Ability to identify, prioritise and work to short deadlines
- Able to work without supervision to achieve the objectives of the post
- Ability to design and layout reports, forms and other documents to a high quality and appropriate format
- Ability to take accurate minutes
- Ability to prepare information for meetings and seminars
- Ability to communicate clearly and succinctly, both orally and written
- Ability to collate and undertake a basic analysis of data
Desirable criteria
- An understanding of the Data Protection Act particularly in relation to confidentiality
- Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Values
Essential criteria
- Communicate and build effective working relationships with colleagues at all levels both internally and externally
Other
Essential criteria
- Able to work hours flexibly
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Bethan Ledger
- Job title
- Estates Business Manager
- Email address
- [email protected]
- Telephone number
- 01874 712402
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