Job summary
- Main area
- Medical Secretary
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (Monday to Friday)
- Job ref
- 070-AC107-0825
- Employer
- Powys Teaching Health Board
- Employer type
- NHS
- Site
- The Richardson Mental Health & Wellbeing Centre (formerly Crown Building)
- Town
- Llandrindod Wells
- Salary
- £27,898 - £30,615 Per Annum pro rata
- Salary period
- Yearly
- Closing
- 25/08/2025 23:59
Employer heading
Medical Secretary
Band 4
Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.
Job overview
Responsible for providing comprehensive confidential secretarial and administrative support to Consultant and cover for wider service and other Consultants in absence of their Medical Secretary.
There are a variety of routines within this post therefore a flexible approach to work is essential. The post holder will have knowledge of secretarial and administrative procedures and systems i.e. PAS/Myrddin, WCCIS.
Main duties of the job
Provide confidential secretarial support to the Consultant and Administrative support to the wider Team to include organization of the clinician’s workload, typing of clinical reports, letters, minutes etc
Audio/copy typing associated with medical correspondence, medical reports, discharge and clinic letters, statistics and other official correspondence and related clerical work.
Ensuring a high degree of speed and accuracy in the production of typewritten work.
Organize and maintain Consultants electronic, paper diaries, answering and responding to email, and phone calls.
Arrange events and/or seminars for the Consultant and clinical staff within the Team.
Working for our organisation
Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person specification
Essential
Essential criteria
- NVQ Level 3 or equivalent demonstrable experience / qualification
- Essential • Knowledge of legal medical terms • Audio typing to include use of digital audio systems • Knowledge and experience of secretarial and administrative functions • Confidential data base management including set up and maintenance • Knowledge and experience of using data protection guidelines
Desirable criteria
- Desirable DBS/Welsh requirements Compassionate Leadership
essential
Essential criteria
- • Demonstrate PTHB Values • Ability to prioritise • Ability to work to set objectives in a limited time frame • Good analytical and problem-solving skills • Attention to detail with high level of accuracy diplomacy when working with others • Proven interpersonal and communication skills to work with clinical and management colleagues at all levels across a range of organisations in the NHS and Social Care
Desirable criteria
- Compassionate Leadership
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Adrian Stokes
- Job title
- Team Lead
- Email address
- [email protected]
- Telephone number
- 01874 712721
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