Skip to main content

This site is independent of the NHS and the Department of Health.

Please wait, loading

Job summary

Main area
Administrative
Grade
Band 4
Contract
6 months (Six month secondment)
Hours
Part time - 24 hours per week
Job ref
120-AC012-0425
Employer
Welsh Blood Service
Employer type
NHS
Site
Welsh Blood Service
Town
Pontyclun
Salary
£26,928 - £29,551 per annum pro rata
Salary period
Yearly
Closing
07/05/2025 23:59
Interview date
13/05/2025

Employer heading

Welsh Blood Service logo

Governance Data Co-ordinator

Band 4

Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.  

As a division of Velindre University NHS Trust, the Welsh Blood Service (WBS) is an amazing place to work and develop your career.  Our caring and motivated staff are designing, developing and delivering improvements, which will enable the WBS to strive towards its vision of working with our staff & the people of Wales to deliver an easy to use, safe and sustainable service for blood and stem cell donation. 

As a trusted healthcare provider, we work tirelessly to maintain the highest standards of quality, safety and donor experience.

 

We are currently embarking an ambitious 5 year strategy called “WBS Futures” where we have set out our vision for blood and transplant services in Wales for the next 5 years. It sets out where we are now, where we want to be in 2028 and the steps we will take to get there.

You can read more about our strategy here: www.welsh-blood.org.uk/welsh-blood-service-strategy-2023-2028

WBS is a committed equal opportunities employer.

Take a look at what we do. Our dedicated career pages can be found at https://welsh-blood.org.uk/careers/ 

Applications may be submitted in Welsh.  Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Job overview

·    To work as part of the Clinical Services Team based at WBS HQ Talbot Green providing support for the collation of data and management of donor adverse events and low risk incidents. To record, validate, and analyse data relating to Clinical and Collections Services performance and quality function and information for clinical audit and quality assurance purposes to contribute to and improve donor care.

·  

·        This is a Fixed term /Secondment for 6 months to cover the needs of the service

Main duties of the job

    To efficiently and effectively assist in the coordination of information for the specialist multi-disciplinary team to ensure there is effective co-operation between departments across the blood donor pathway of those involved in the delivery of donor care.

·       Assist Collections and Clinical Department, specifically regarding audit information relating to donor care and Infection Prevention and Control including data collation and office administration.

·      The role requires the co-ordinator to engage with and work alongside all health care professionals and administrative staff throughout the donor journey

Working for our organisation

Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services. 

Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.

If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.

Visit our website to find out more https://velindre.nhs.wales/

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac

Person specification

Qualifications

Essential criteria
  • GCSE English, Maths A – C grade or equivalent
  • NVQ level 2/3 in Business Administration or equivalent qualification/experience
Desirable criteria
  • RSA/OCR or equivalent experience

Experience

Essential criteria
  • Demonstrable data management and administrative skills
  • Previous experience of working in a regulated environment
  • Experience of working within defined SOP’s and guidelines
  • Sound knowledge of Windows based applications or equivalent
  • Experience of dealing with complex and sensitive issues
  • Involvement in clinical audit and contributing to service improvement
  • Understanding of Clinical Governance and its application in practice
Desirable criteria
  • Experience working with DATIX system and Eprogesa
  • Experience of involvement in the development and implementation of Policies and Procedures
  • Experience of audit and service improvement

Skills

Essential criteria
  • Able to work as both part of a team and on own initiative
  • Excellent interpersonal and communication skills
  • Effective listening skills, and ability to take on board ideas and suggestions
  • Highly motivated and able to work on own initiative
  • Analytical and problem-solving skills
  • Ability to make balanced and sound judgements
  • Ability to adapt to changing circumstances and adjust plans responsively
  • Clear understanding of responsibilities relating to relevant aspects of the Data Protection Act and Freedom of Information Act and GDPR
Desirable criteria
  • Experience of Formal report and response writing
  • Level 1 Welsh Language Skills

Employer certification / accreditation badges

Apprenticeships logoAge positiveInvestors in People: GoldImproving working livesStop Smoking Wales is the NHS Smoking Cessation Service in WalesStonewall Hyrwyddwr Amrywiaeth Diversity ChampionMindful employer.  Being positive about mental health.Disability confident employerCore principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Sharon Porter
Job title
Clinical & Quality Governance Lead Nurse
Email address
[email protected]
Telephone number
01443 622305
Additional information

Julie Curry, Interim Head of Nursing Tel: 01443 622359

Apply online nowAlert me to similar vacancies