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Job summary

Main area
Education
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 22.5 hours per week
Job ref
224-PA20260603676
Employer
The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Employer type
NHS
Site
The Robert Jones and Agnes Hunt Orthopaedic Hospital NHSFT
Town
Oswestry
Salary
£25,760 - £27,476 per annum pro rata
Salary period
Yearly
Closing
24/06/2026 23:59

Employer heading

The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust logo

Clinical Placement Administrator

NHS AfC: Band 3

Here at The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust, we are very proud of our reputation for providing outstanding care to our patients.

In the National Staff Survey, 69% of our staff would recommend the Trust as a place to work and 91% would recommend the hospital to a friend or family for treatment.  79% of staff say patient care is our top priority.

Our continued success is accomplished through the skills and expertise of our staff, which is underpinned by our values: Professional, Excellence, Respect, Friendly, Inclusive and Caring.  

Job overview

We are looking for an administrator to provide comprehensive professional and confidential administrative support to the members of the Clinical Placement Team  and to the Education, Training & Development team.

Under current Home Office Immigration Rules, this role does not meet the UK Visas and Immigration criteria and the position is not therefore eligible for sponsorship. Applications from candidates that require skilled worker sponsorship will NOT be shortlisted.

**banding subject to Agenda for Change Evaluation**

 

Main duties of the job

·         Maintain a high level of communication with the Teams

·         Manage Clinical Team diaries and deal with enquiries from any internal and external contacts. Ensuring that urgent enquires are given to the appropriate person.

·         Develop a system to ensure all important messages are relayed as quickly as possible

·         Communicates complex information by telephone and e-mail in an articulate manner.

·         Post holder required to have accurate keyboard skills and be familiar in the use of Microsoft Office applications including, Word and Excel.

·         To set up and maintain any data bases as required by Teams.

·         Produce reports and audit data sets.

 

Working for our organisation

The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.

In the National Staff Survey, 74% of our staff would recommend the Trust as a place to work and 92% would recommend the hospital to a friend or relative for treatment. 

Joining RJAH is more than just a job – we want our people to have the best opportunities to thrive in their role. 

We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities – including our recently-opened £6 million Headley Court Veterans’ Orthopaedic Centre (the first unit of its kind in the UK).

RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.

The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.

We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.

 

Detailed job description and main responsibilities

·         Maintain student placement timetables.

·         Upload information onto the Trusts intranet page.

·         Design and prepare posters for educational events.

·         To maintain electronic filing system and initiate systems for the correct and safe storage of information both in paper and computer generated form.

·         Arrange and prepare meeting agendas. Take and type minutes for meetings and distribute after approval.

·         Arrange meetings, booking venues and refreshments as necessary

·         Report and record Student/ learner absence.

·         Type and disseminate written communications to the wider workforce.

·         Photocopy, scan and upload information digitally

·         Maintain stationary supplies using the Oracle ordering process.

·         Manages own duties; prioritise needs of both Teams in an organised way.

·         Works independently when Team Leads are out of office.

·         To carry out any other duties as requested by the Teams.

Person specification

Qualifications

Essential criteria
  • GCSE ICT C grade or above.

Skills

Essential criteria
  • Understanding of Microsoft Office / Competent in use of ICT.
  • GCSE English C grade or above
  • Advanced level knowledge of Microsoft applications, especially word, spreadsheets, and power point.
  • Able to work autonomously with responsibility for defined pieces of work, eg activity statistics
Desirable criteria
  • RSA 3 qualification
  • Ability to generate reports and extract information from databases.
  • Reception/formal office experience Team working experience

Qualifications

Essential criteria
  • GCSE Maths C grade or above

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyAge positiveCare quality commission - GoodArmed Forces Covenant Gold AwardDisability confident committedStep into healthHappy to Talk Flexible WorkingArmed Forces Covenant

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Application numbers

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.

Documents to download

Apply online now

Further details / informal visits contact

Name
Emily Lewis
Job title
Education, Training & development Manager
Email address
[email protected]
Telephone number
01691 664840
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