Job vacancy: Dietetic Admin Assistant for Home Enteral Feeding Team, Sheffield Teaching Hospitals NHS Foundation Trust, Sheffield

Job summary

Main area: Admin and Clerical
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 190-8816-DIR-A

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Nether Edge Outpatients
Town: Sheffield
Salary: £24,071 - £25,674 pa/pro rata for part time staff
Salary period: Yearly
Closing: 12/06/2025 23:59

Dietetic Admin Assistant for Home Enteral Feeding Team

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Education and Training

Essential criteria

Educated to GCSE level or equivalent qualifications or equivalent experience (A-C / 4-9 in English & Maths)
NVQ in Administration Level II or equivalent qualifications or equivalent experience

Desirable criteria

European Computer Driving Licence or equivalent qualifications or equivalent experience
RSA Typing or OCR Word Processing Level II qualification or equivalent qualifications or equivalent experience

Experience

Essential criteria

Relevant experience in a clinical administrative role
Good working knowledge of Windows based packages
Good knowledge of email system
Experience of utilisation of available technology and applying it in the workplace
Experience of managing telephone enquiries in a supportive and professional manner

Desirable criteria

Medical terminology
Evidence of working with data bases
Use of clinical patient information systems such as Lorenzo, Systmone
Development of standard operating procedures and their application in the workplace

Skills and Knowledge

Essential criteria

Excellent keyboard skills
Effective organisational skills with the ability to prioritise own workload / work to deadlines
Ability to work on own initiative and prioritise workload
Able to manage frequently changing priorities and deal with interruptions
Effective communication, interpersonal / team working skills
Understand and accept the need to maintain confidentiality

Desirable criteria

Ability to take minutes for meetings

Personal Qualities

Essential criteria

Committed to engage in CPD and department appraisal system
Willing to undergo further training as necessary
Professional approach to work
Able to follow procedures for infection control and own safety and identify risks for others
Be positive and pro-active
Have a flexible approach to working practices
Be able to work as part of a team as well as autonomously

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.