Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (Monday Tuesday Thursday Friday)
- Job ref
- 190-0443-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Stroke Pathway Assessment Rehabilitation Centre
- Town
- Sheffield
- Salary
- £24,625 - £25,674 Per Annum pro rata for part time staff
- Salary period
- Yearly
- Closing
- 29/06/2025 23:59
- Interview date
- 09/07/2025
Employer heading

Administration Assistant
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
Are you looking for a new challenge in an exciting role?
An exciting opportunity has arisen within The Integrated Geriatric Stroke Medicine Directorate, we are seeking a full time Administration Assistant within the community to join our team. This role is vacant due to staff moving on in their career within the NHS and reflective of the supportive environment that IGSM has developed for its Administrative Staff.
This is a demanding but interesting and varied role. The successful candidates must possess the ability to work as part of a team and the initiative to work unsupervised when necessary. An understanding of confidentiality is essential as well as a commitment to delivering a high standard of work.
Experience within the NHS including knowledge of SystmOne would be desirable. Good communication skills and excellent keyboard skills are also essential. Full training for this post will be provided.
Community Stroke Service (CSS) is a small team that supports the whole directorate operationally ensuring that our community based, clinical teams have everything they need when they need it. The successful candidate will be based at (SPARC) Stroke Pathway Assessment Rehabilitation Centre - Norfolk Park.
Main duties of the job
Provide administrative assistance to the Stroke Pathway Assessment and Rehabilitation Centre based at Beech Hill Rehabilitation Unit and the Intermediate Care Beds service based at Lightwood House and in various locations across the city.
To ensure efficient and effective support to the services.
To be the first point of contact for patients and visitors entering SPARC, and to always present a professional and friendly manner.
To consistently deliver a patient focused service, which provides good customer service and effective working relationships along the Stroke Pathway.
To work closely with the other members of the team to ensure the smooth running of the services at all times.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it’s staff together with the provision of an excellent health and well-being support service.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- English and Maths to GCSE level at Grade C/4 or equivalent experience/ qualifications.
- NVQ / RSA / OCR level lll Typing or Word Processing (or equivalent qualification), or able to demonstrate the equivalent standard of work experience.
Desirable criteria
- Computer literate to ECDL standard or equivalent
Experience
Essential criteria
- Previous administrative experience to enable an understanding of the range of work procedures and practices.
- Customer service/ patient care skills Knowledge and understanding of office procedures and protocols.
- Understanding the need for confidentiality.
- Knowledge and commitment to Equal Opportunities.
Desirable criteria
- To have worked in a multidisciplinary or healthcare setting Knowledge of the NHS
Special Skills/Aptitudes
Essential criteria
- Ability to be an effective team worker.
- Motivated and enthusiastic.
- Committed to ongoing development.
- Available to provide cover during periods of sickness and holidays.
- Understanding of own behaviour and how this impacts on colleagues, patients, and visitors.
- Excellent communication skills, both spoken and written English, to provide routine and complex information.
- Excellent attention to detail.
- Demonstrable customer service skills.
- Filing, including experience of setting up systems.
- Ability to use a comprehensive range of software packages.
- Able to demonstrate excellent organisational skills, e.g., arranging meetings, keeping diaries and time management.
- Able to work unsupervised and prioritise workload.
- Able to demonstrate a proven ability to meet deadlines.
- Able to practice high level confidentiality skills.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Tracey Butler
- Job title
- Service coordinator
- Email address
- [email protected]
- Telephone number
- 07356119885
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