Job vacancy: Stroke Data Coordinator, Sheffield Teaching Hospitals NHS Foundation Trust, Sheffield

Job summary

Main area: Administrative
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Part time - 30 hours per week (8.00am - 16.00)
Job ref: 190-1518-DIR-S

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Hallamshire hospital
Town: Sheffield
Salary: £28,392 - £31,157 pa/pro rata for part time staff
Salary period: Yearly
Closing: 18/06/2026 23:59
Interview date: 30/06/2026

Stroke Data Coordinator

NHS AfC: Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

Essential criteria

GCSE (or equivalent experience/ qualifications) in English and Mathematics, at grade C/4 or above.
NVQ Level 3 in Business Administration or equivalent experience.
European Computer Driving Licence/RSA/ICR III or equivalent.

Desirable criteria

Processing/typing or equivalent experience/ qualifications.
Experience of dealing with confidential information
Previous office/administrative experience in an NHS environment

Experience

Essential criteria

Experience of inputting and retrieving information from databases
Basic understanding of patient access policies.
Evidence of Managing/leading people/staff.
Experience of working with data and/or databases.
Experience of initiating and setting up monitoring systems to record appropriate information.
Experience of working within a busy office environment

Desirable criteria

Knowledge and understanding of clerical procedures within a large organisation
Experience of working within a healthcare setting.
Knowledge of the Stroke pathway
Experience of using Lorenzo/Infoflex
Previous experience of MDT processes and procedures

Knowledge

Essential criteria

Knowledge of / experience of using information and/or customer service systems.
Working knowledge of Microsoft Office packages including Outlook, Excel, and Word.

Desirable criteria

High level of Customer Care/Service skills demonstrated by course or experience.
Previous experience of Patient Systems: SystmOne (area specific software).

Special Skills/Aptitudes

Essential criteria

Ability to produce reports including numerical information
Ability to prioritise and adhere to targets and deadlines, often with competing demands
Experience of proactive involvement in service development/improvement.
Ability to motivate influence, and direct across all grades and disciplines of staff.
Excellent communication skills, with ability to deal with staff at all levels.
Ability to work as part of a team, and also independently on own initiative.
Ability to prioritise own workload.
Effective interpersonal and negotiation skills.
Staff development skills.
Change management skills.
Problem solving skills.
Displays use of initiative with effective organisational skill
Ability to prioritise and work to strict/conflicting deadlines
On-going commitment to personal development.
Understanding of data protection issues and the ability to maintain confidentiality.

Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook