Job vacancy: MS Nurse Specialist Secretary, Sheffield Teaching Hospitals NHS Foundation Trust, Sheffield

Job summary

Main area

Neurology

Grade

NHS AfC: Band 3

Contract

Permanent

Hours

Full time
Part time

37.5 hours per week (Mon to Friday.)

Job ref

190-1329-DIR-SP

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Hallamshire Hospital
Town: Sheffield
Salary: £25,760 - £27,476 pa/pro rata for part time staff
Salary period: Yearly
Closing: 22/06/2026 23:59
Interview date: 30/06/2026

MS Nurse Specialist Secretary

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

Essential criteria

GCSE standard of education including English and mathematics at grades C/4 or above (or equivalent)

Desirable criteria

A-level standard of education or equivalent.
I.T. qualifications (e.g. NVQ level 2 or above or EDCL)
Typing qualifications (e.g. RSA stage 2/OCR level 3 or above)

Experience

Essential criteria

Relevant administration experience.
Familiarity with out-patient healthcare services.
Experience using patient administration systems or similar databases
Experience using Microsoft Office
Demonstrable track record achieving deadlines and targets
Experience communicating directly with service users/customers, carers & relatives, both face-to-face and over the ‘phone
Demonstrable track record working with targets
Evidence of developing and maintaining effective working relationships with a variety of people and professionalsEvidence of developing and maintaining effective working relationships with a variety of people and professionals
An awareness of the challenges currently facing the NHS

Desirable criteria

Relevant experience working for the NHS.
Experience working within Neurosciences or the Head & Neck Care Group.
Experience using Lorenzo and other Trust I.T. systems.
Audio typing and transcription experience.
Minuting-taking.

Further Training

Essential criteria

Evidence of further job-relevant education and training

Desirable criteria

Attendance on relevant STH courses (e.g. managing attendance, capability, conduct and/or conducting appraisals).
Customer care/service training.

Skills

Essential criteria

Awareness of STH Trust policies and procedures.
Excellent written and verbal communication skills.
Good standard of spelling and grammar.
Excellent interpersonal skills encompassing both teamwork and customer service.
Highly developed organisational skills including the ability to multitask
Ability to prioritise one’s own workload and that of others.
Ability to work under pressure in a fast-paced environment.
An eye for detail whilst maintaining an active appreciation of the bigger picture
Ability to solve problems and respond to issues as they arise.
Excellent standard of I.T. literacy and keyboard skills including the use of Microsoft Office software packages.
Working knowledge of confidentiality, related legislation and codes of practice.
Ability to work on a computer monitor/VDU for extended periods of time.

Desirable criteria

Knowledge of STH waiting list policies including out-patient targets.
An understanding of clinical governance, including risk assessments and incident investigation and resolution.
Familiarity with medical terminology.
Demonstrable leadership skills.

Other Factors

Essential criteria

Willingness and ability to travel to other hospital sites when required.

Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook