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Job summary

Main area
Obstetrics, Gynaecology and Neonatology
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week (Various shift patterns are available, including both in-hours and out-of-hours work, offering flexibility to suit different lifestyles.)
Job ref
190-0722-DIR-S-A
Employer
Sheffield Teaching Hospitals NHS Foundation Trust
Employer type
NHS
Site
Jessop Wing
Town
Sheffield
Salary
£24,465 pa pro rata
Salary period
Yearly
Closing
08/04/2026 23:59
Interview date
17/04/2026

Employer heading

NHS

Administrative Officer

NHS AfC: Band 2

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

Obstetrics, Gynaecology and Neonatology Care Group (OGN)
Full-time and part-time positions available

Exciting opportunities have arisen to join our Obstetrics, Gynaecology and Neonatology Care Group. We are seeking enthusiastic, professional Administrative & Clerical Officers to provide essential administrative support within our busy, friendly services.

We are looking for individuals with excellent communication, organisational, and administrative skills who are methodical, flexible, and uphold our Trust’s PROUD values. A good understanding of patient confidentiality is essential, along with effective computer skills, and experience with hospital systems would be desirable. Attention to detail and problem-solving skills are vital. Above all, you will be a team player who can thrive in a fast-paced, patient-focused setting.

Joining our team means being part of a caring and committed group of professionals, working in a dynamic environment where your skills directly support patients and colleagues. Whether you join us full-time or part-time, you will have the opportunity to grow and develop within our Trust while contributing to the delivery of exceptional care.

Main duties of the job

In this role, you may be based in reception, providing a warm and professional welcome in our busy inpatient or outpatient areas, or in an administrative position delivering high-quality clerical support to the care group. Whichever area you work in, you will play a vital part in ensuring patient information is accurate, complete, and up to date by recording, amending, and inputting data into the Trust’s administration systems.

Various shift patterns are available, including both in-hours and out-of-hours work, offering flexibility to suit different lifestyles.

Your contribution will be key to maintaining the smooth flow of information that supports excellent patient care.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Education and Qualifications

Essential criteria
  • GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience
Desirable criteria
  • NVQ Level II in Business Administration / Customer Service / IT

Experience

Essential criteria
  • Experience of working within an office environment
  • Experience of working in a public facing role.
Desirable criteria
  • Relevant experience within the NHS

Further Training

Essential criteria
  • Knowledge of / experience of using information and/or customer service systems.
  • Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
Desirable criteria
  • Previous experience Infoflex / 59R Software
  • Previous experience of PAS / Infoflex / SystmOne (area specific software)

Skills and Knowledge

Essential criteria
  • Understanding of data protection issues and the ability to maintain confidentiality
  • Excellent communication skills, with ability to deal with staff at all levels.
  • Displays use of initiative with effective organisational skill
  • Ability to prioritise and work to strict/conflicting deadlines
  • On-going commitment to personal development

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Disability confident employerStep into healthStonewall Proud Employers Accreditation is a benchmarking scheme that helps employers assess and improve LGBTQ+ inclusion at work. Trailblazer status recognises organisations leading change with outstanding commitment and impact.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Beth McDonnell
Job title
Operational Manager
Email address
[email protected]
Telephone number
07971455807
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