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Job summary

Main area
Patient Booking Hub
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
190-0172-PBH-A
Employer
Sheffield Teaching Hospitals NHS Foundation Trust
Employer type
NHS
Site
Royal Hallamshire
Town
Sheffield
Salary
£24,169 pa/pro rata for part time staff
Salary period
Yearly
Closing
08/06/2025 23:59
Interview date
18/06/2025

Employer heading

Sheffield Teaching Hospitals NHS Foundation Trust logo

Patient Booking Hub Clerical Officer

NHS AfC: Band 2

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

The Patients’ Booking Hub opened in December 2018 and manages referrals and outpatient appointment bookings for selected specialities across the Trust.

Outpatients, as a service, is the ‘front door’ for the vast majority of our patients. Services are delivered in around 100 different locations, of varying sizes, scales and complexity, providing care to patients across many pathways both in hospital settings and also in the Community.

Whilst we all do our very best to make the experience of appointment booking and attendance as positive as possible, we know that in a huge organisation like ours we can always do more to make the process easier and more effective not just for patients but also for everyone who is delivering outpatient services.

 

 

Main duties of the job

We are looking for excellent professionals to deliver the administration of our patient booking with growing demand and changes in the way people want to be able to manage their own healthcare and are developing processes and better facilities to support you to meet these needs and ensuring Outpatients is a brilliant place to work.

As part of the Patient Booking Team , you will support the key aims of the Hub which are to:

  • Provide an easy and positive experience for patients who need an appointment.
  • Reduce the incidence/occurrence of/number of missed appointments and patients not attending
  • Provide an effective and standardised booking process
  • Adopting of new digital technologies
  • Maximise the expertise of our administrative staff by providing an excellent environment equipped to support the work

Increase opportunities for staff training and development and career progression for those who aspire to develop their NHS careers within our Trust.

 

 

Working for our organisation

The Patient Booking Hub has been created to combine existing best practice from around the Trust into a single ‘STH Way’ that provides a consistent high quality patient experience. It will provide increased support, learning and career development opportunities for Administrative and Clerical staff within a new and high quality working environment.   It works to improve the resilience within outpatient booking services and facilitate the faster adoption of technological improvements for the benefit of patients.  The Patients’ Booking Hub is a diverse team and has a culture of continuous improvement in outpatient booking systems and processes.

 

Detailed job description and main responsibilities

The Patients’ Booking Hub work to a shift pattern on a rota published at least 8 weeks in advance, please see below:

5 x 7.5 hour shifts per week on a rota of which:

  • 1 x shift will be an early shift of 07:30-15:30
  • 1 x shift will be a late shift of 12:00 – 20:00
  • 3 x shift will be between either: 08:00–16:00, 08:30–16:30, 09:00-17:00
  • 1 x 6 hour Saturday shift per month with a day off in the same week preceding

and an additional and 30 minutes on 3 of the other 4 shifts in the preceding week to make it 37.5 hours.

We are looking for exceptional individuals with excellent interpersonal skills, good organisational skills and a real passion for delivering a high quality patient experience – and those looking to develop and progress in the NHS.   You will need to be a confident and professional communicator with patients and Trust colleagues by telephone and have and good aptitude for using a variety of IT systems.

 

Person specification

Qualifications

Essential criteria
  • GCSE at Grade C in English and Maths (or equivalent qualifications) or equivalent experience
Desirable criteria
  • NVQ Level 2 in in Business Administration / Customer Service / IT

Experience

Essential criteria
  • Experience of working within an office environment
  • Experience of working in a public facing role
Desirable criteria
  • Relevant experience within the NHS

Special Abilities

Essential criteria
  • Knowledge of / experience of using information and/or customer service systems.
  • Working knowledge of Microsoft Office packages including Outlook, Excel and Word.

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Disability confident employerStonewall Gold 2022Step into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Alisha Blakeman
Job title
Co-Ordinator - Patient Booking Hub
Email address
[email protected]
Additional information

Contact

For informal enquiries about the role please contact Alisha Blakeman, [email protected]

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