Job summary
- Main area
- Plastics and Breast
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-0370-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Hallamshire Hospital
- Town
- Sheffield
- Salary
- £26,530 - £29,114 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 22/06/2025 23:59
- Interview date
- 04/07/2025
Employer heading
Medical Secretary
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
Join Our Team as a Key Player in Plastic and Breast Surgery Services!
We’re looking for an organised and resourceful individual to provide exceptional secretarial support to our Plastic and Breast Surgeons while managing elective waiting lists and theatre schedules. In this vital role, you’ll leverage your initiative, skills, and experience to prioritise and plan your workload.
With a focus on achieving agreed targets and maintaining the highest standards, your work will have a direct and meaningful impact on the care we provide to patients and the success of the Trust. If you’re ready to take ownership of a role where your expertise will truly shine, we’d love to hear from you!
Main duties of the job
Are you a skilled organiser ready to make a difference in patient care?
We’re seeking a proactive and experienced individual to be part of our secretarial team. With your initiative, expertise, and forward-thinking approach, you’ll maintain the highest standards of service, delivering positive outcomes for both patients and the Trust.
As the key point of contact for patients, consultants, and other service users, you’ll play a central role in ensuring seamless communication and service delivery. Your responsibilities will also include managing waiting lists, patient target lists, and theatre schedules, as well as arranging theatre cancellations and adjustments in line with Trust policies. By balancing local and national targets with patient needs, you’ll ensure smooth operations and excellent care standards.
If you thrive in a dynamic environment where no two days are the same, this is your chance to make a real impact while working alongside a passionate team. Join us and help shape the future of patient care!
Working for our organisation
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- Educated to GCSE level Including English and Mathematics at grades C/4 or above or equivalent qualifications/experience
- RSA/OCR stage III (or equivalent qualification/experience) word processing or audio typing.
Desirable criteria
- ECDL
- NVQ level 3
- AMSPAR diploma or equivalent diploma level qualification.
Experience
Essential criteria
- Significant relevant medical secretarial experience.
- Experience in audio typing.
- Excellent keyboard skills, letter formatting & layout.
- Accuracy of spelling and grammar.
- Medical terminology.
- Experience of managing an inpatient waiting list.
Desirable criteria
- Experience of working with patient pathways and the 18 week referral to treatment target.
- Experience of Trust data systems.
- Lorenzo
- G2
- Good knowledge of office practice and procedures.
Further Training
Essential criteria
- Clear understanding of patient confidentiality.
- Ability to prioritise workload and meet deadlines.
Desirable criteria
- Awareness of medical records issues e.g. Data Protection.
Special Skills/Aptitudes
Essential criteria
- Good computer and keyboard skills with the ability to use Microsoft packages including Word
- Exceptional communication and organisational skills
- Flexible approach to working
Desirable criteria
- Methodical
- Accurate
- Excel
Other Factors
Essential criteria
- Ability to work efficiently on own initiative and as part of a team.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Carly Barber
- Job title
- Inpatient and MDT Service Coordinator
- Email address
- [email protected]
- Telephone number
- 0114 2265145
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