Job summary
- Main area
- Renal
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 190-1850-DIR-SP-A
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Northern General Hospital
- Town
- Sheffield
- Salary
- £25,760 - £27,476 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 20/09/2026 23:59
- Interview date
- 02/10/2026
Employer heading
Matron Secretary
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
The Renal/Transplant Matrons Secretary provides a comprehensive, confidential, and efficient secretarial and administrative service to the Renal and Transplant Matrons, supporting the effective management, clinical governance, and day-to-day operation of the Directorate.
The role serves as the first point of contact for the Matrons, managing communications, coordinating diaries, organising meetings, maintaining records, and supporting recruitment and governance processes.
The post holder works closely with multidisciplinary teams to ensure high standards of administrative support that contribute to the delivery of safe, high-quality patient care.
Main duties of the job
- Act as the first point of contact for the Matrons, handling enquiries professionally and confidentially.
- Manage complex diaries, prioritise appointments, and coordinate meetings, venues, agendas, and minute taking.
- Produce high-quality correspondence, reports, presentations, and meeting documentation.
- Arrange Root Cause Analysis (RCA) and Mortality & Morbidity meetings in support of clinical governance.
- Coordinate travel, accommodation, training, and hospitality arrangements.
- Maintain filing systems, including staff personnel records and confidential documentation.
- Support recruitment by preparing vacancy documentation and liaising with Human Resources.
- Update NHS systems such as ESR and DATIX and maintain accurate administrative records.
- Organise charitable trust donations in line with Trust policies.
- Collect patient notes, scan documents to the Electronic Patient Record (EPR), contact patients regarding appointments, organise transplant antibody testing, and prepare patient information packs.
- Provide administrative cover for other Directorate secretaries during periods of absence.
- Ensure compliance with confidentiality, data protection, health and safety, and information governance policies
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- GCSE English Language Grade C/4 or above or equivalent qualifications/experience
- Typewriting/secretarial qualification or equivalent qualification/experience.
Desirable criteria
- NVQ3, RSA3, ECDL or equivalent experience or qualifications
Experience
Essential criteria
- Experience of secretarial, administrative and clerical tasks.
- Experience of working in a busy office environment with an understanding of administrative and clerical procedures.
Desirable criteria
- Experience of working in the NHS in a medical or patient environment.
Further Training
Essential criteria
- Working knowledge of Microsoft Office packages.
Desirable criteria
- Knowledge of NHS systems
Special Skills/Aptitudes
Essential criteria
- Ability to organise and prioritise a wide range of tasks, meeting deadlines and to work unsupervised.
- Ability to communicate effectively, with a clear speaking voice.
- Ability to work both independently and as part of a team.
- Good attendance and time-keeping.
- Flexibility in approach to changes in service needs.
- Ability to be pro-active, show initiative and take responsibility.
- To maintain and understand the importance of confidentiality in the work environment.
- Ability to understand and adhere to Equal Opportunities Policy.
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Tom Flannigan
- Job title
- Renal Assistant Operational Manager
- Email address
- [email protected]
- Telephone number
- 07356120570
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