Job vacancy: CRIO Research Administrator, Sheffield Teaching Hospitals NHS Foundation Trust, Sheffield

Job summary

Main area: Research and Development
Grade: NHS AfC Band 4
Contract: 1x1.0WTE Permanent
Hours: Full time - 37.5 hours per week (37.5 Hours per week)
Job ref: 190-0656-DIR

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Hallamshire Hospital
Town: Sheffield
Salary: £27,485 - £30,162 pa/ pro rata for part time staff
Salary period: Yearly
Closing: 17/08/2025 23:59
Interview date: 28/08/2025

CRIO Research Administrator

NHS AfC Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

For further information about the Department please see our website. http://www.sheffieldclinicalresearch.org/

Person specification

Qualifications

Essential criteria

5 GCSEs (including English and Maths) at Grade 4/C or above or the equivalent
RSA stage 3 typing qualification or demonstrable experience
NVQ Level 3 in Business Administration or demonstrable experience

Desirable criteria

3 A level(s) or the equivalent, ideally an A level in biology or biological sciences
First degree in biomedical sciences/health-related subject or clinical qualification
ECDL (European Computer Driving Licence)

Experience

Essential criteria

Significant relevant experience as an administrator
Knowledge of the research process and research methods applicable to health research settings
Extensive experience of planning and scheduling of meeting cycles and of resolving scheduling conflicts.
Significant relevant experience as an administrator working within a busy office environment, developing and improving systems, providing secretarial support to a team, and contributing positively to the team.
Experience of dealing with staff at all levels of an organisation, including at Board-level.
Experience of supporting meetings, including issuing agendas and papers, and taking minutes
Experience of managing a diverse workload.
Experience of contributing towards the development, implementation and quality assurance of systems.

Desirable criteria

Knowledge of research legislation including research governance, GCP and Medicines for Human Use Regulations, HRA, research ethics
Experience of working within a research, NHS, university or other public sector environment
Experience of planning events

SPECIAL SKILLS/APTITUDES

Essential criteria

Be a pro-active team-player with the ability to work independently and without direct supervision.
Be able to monitor and plan in advance own workload and prioritise according to the needs of the Office.
Possess good literacy and numeracy skills and the ability to understand, record, communicate and analyse verbal and written information with excellent attention to detail.
Deal professionally with departmental and external queries, referring on as appropriate.
An understanding of the sensitivity surrounding confidential issues.
Identify and implement processes to improve efficiency within your job role
Possess strong IT skills that must include Microsoft Word, Excel, and PowerPoint
Be capable of balancing routine tasks with more complex demands as they arise.
Demonstrate PROUD

Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook