Job vacancy: Secretary, Sheffield Teaching Hospitals NHS Foundation Trust, Sheffield

Job summary

Main area: Speech & Language Therapy
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Part time - 30 hours per week
Job ref: 190-7611-DIR

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Hallamshire Hospital
Town: Sheffield
Salary: £22,816 - £24,336 Per annum pro rata for part time staff
Salary period: Yearly
Closing: 06/05/2024 23:59
Interview date: 14/05/2024

Secretary

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

Essential criteria

GCSE/O level at Grade C/4 or an equivalent qualification, one of which should be English Language
RSA Level III/OCR 3 typing / secretarial qualification

Experience

Essential criteria

Experience of secretarial, administrative and clerical tasks

Desirable criteria

Experience of working in the NHS in a medical or patient environment
Experience of working with the general public

Further Training

Essential criteria

Knowledge of NHS Systems

Desirable criteria

Good knowledge of TPP system (Systmone)

Skills

Essential criteria

Working knowledge of Microsoft Office Packages
Ability to organise and prioritise a wide range of tasks, meeting deadlines and to work unsupervised
Experience of audio typing
Ability to communicate effectively with a clear speaking voice
Ability to work both independently and as part of a team
Flexibility in approach to changes in service need
Ability to be pro-active, show initiative and take responsibility
To maintain and understand the importance of confidentiality in the work environment
Ability to understand and adhere to equal opportunities policy

Desirable criteria

Knowledge of medical terminology, or the AMSPAR qualification.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.