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Job summary

Main area
UK NEQAS Immunology, Immunochemistry & Allergy
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
190-0617-DIR
Employer
Sheffield Teaching Hospitals NHS Foundation Trust
Employer type
NHS
Site
Northern General Hospital
Town
Sheffield
Salary
£24,937 - £26,598 pa/pro rata for part time staff
Salary period
Yearly
Closing
28/07/2025 23:59
Interview date
07/08/2025

Employer heading

Sheffield Teaching Hospitals NHS Foundation Trust logo

Clerical Officer (UK NEQAS IIA)

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

A vacancy has arisen for a self-motivated and enthusiastic individual to join this dynamic and internationally respected EQA programme based within the Sheffield Teaching Hospitals Foundation Trust.

The individual will be required to work with administrative staff and healthcare scientists in the area of Immunology, Immunochemistry & Allergy by delivering an efficient and responsive EQA service to UK and international clinical laboratories.

This is a non-patient facing role within UK NEQAS and Sheffield Teaching Hospitals NHS Foundation Trust that will ideally suit an individual looking to join an internationally respected team and be exposed to new and exciting developments.

Main duties of the job

The successful candidate will provide specific clerical, secretarial, business and administrative duties for the UK NEQAS Centre.

The main duties of the role are:

  • To provide an efficient and effective admin and clerical service to UK NEQAS IIA
  • To carry out routine duties relating to the office and laboratory and to provide and effective secretarial service to UK NEQAS IIA
  • To be a point of contact for all direct enquiries (including telephone enquiries), ensure these are acted upon appropriately.

The duties of this post are varied and interesting with the successful individual expected to use their own initiative and work without close supervision on occasions but still be able to work as part of a team. 

Working for our organisation

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Sheffield Teaching Hospitals NHS Foundation Trust operates with a budget of £1.2 bn, has a workforce of over 18,500 employees, covers five hospital sites, provides care from over forty community settings, and has an excellent reputation for research. As an organisation we value and respect our staff and the community we serve. 

We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

Essential criteria
  • GCSE Grade C (or equivalent qualification) in English Language and maths
  • NVQ/RSA or OCR at level 3, or relevant secretarial, admin and clerical experience that would equate to level 3
Desirable criteria
  • Other typing / audio typing / IT qualification or equivalent experience

Experience

Essential criteria
  • Relevant secretarial experience / experience in a secretarial or clerical role
  • Audio typing skills and experience
  • Knowledge and understanding of clerical procedures within a large organisation
  • Experience of Microsoft office packages especially Word and Excel
  • Computer literacy
Desirable criteria
  • Use of databases and data input Reception work
  • Minute taking
  • Experience of ordering supplies and maintaining adequate stock levels within department
  • Experience of working in a customer services environment
  • Electronic diary management

Further Training

Essential criteria
  • Willingness to partake in STH mandatory training
Desirable criteria
  • Knowledge of ESR and PALMS

Special Skills/Aptitudes

Essential criteria
  • Excellent organisational skills and the ability to prioritise effectively when working to tight deadlines
  • Good written and verbal communication skills including the ability to present information in a clear manner
  • The ability to work as part of a team
  • The ability to work independently with minimal supervision
  • Ability to acquire knowledge of Laboratory test repertoire
  • Be proactive, flexible and adaptable to change
Desirable criteria
  • Knowledge of EQA
  • Knowledge of medical/laboratory terminology
  • Good telephone manner

Other Factors

Essential criteria
  • The ability to handle confidential information in a discreet manner
  • Understanding of patient confidentiality
  • Commitment to role
Desirable criteria
  • Committed to skills development

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Disability confident employerStonewall Gold 2022Step into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Carol Stanley
Job title
Centre Manager (UK NEQAS IIA)
Email address
[email protected]
Telephone number
0114 2714616
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