Job summary
- Main area
- Drug and Alcohol Services
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 301-IT-25-7431103
- Employer
- Midlands Partnership University NHS Foundation Trust - Inclusion Services
- Employer type
- NHS
- Site
- HMP Bullingdon
- Town
- Oxfordshire
- Salary
- £24,937 - £26,598 Per annum
- Salary period
- Yearly
- Closing
- 01/10/2025 23:59
Employer heading
Administrator
NHS AfC: Band 3
Job overview
If you are looking for an administrator role where you are valued, and want to be part of a team that supports people experiencing difficulties in prison then this is the role for you!
Inclusion value the contribution of the administrator role which is central to the functioning of the team as a whole.
In this role you will utilise your expertise in providing a standard administration function to ensure the smooth running of the Service The duties are variable, including minute taking; responding to telephone queries from a range of partner agencies and supporting the management of the team’s referral systems.
This role is based within HMP Bullingdon, a Category B Local Remand prison which holds men from the age of 21 on remand and some sentenced prisoners. The Team offers a Substance Use Service and comprises Psychosocial Lead, Senior Recovery Worker, Recovery Workers and Trainee Recovery Workers.
Main duties of the job
We are looking for a full-time administrator (working 37.5 hours per week) for the Substance Misuse Team at HMP Bullingdon.
You will manage the single point of contact, assist with the processing of referrals and provide an administrative function for the service in response to need.
Working for our organisation
Detailed job description and main responsibilities
Please see the Job Description for further details, a summary is below:
- Provide a full administrative service to the team.
- Preserve and uphold confidentiality.
- Receiving complex or sensitive information, and pass on information to other staff by prioritisation
- Maintain filing systems.
- Word processing - To provide a word processing service to a high standard of accuracy, including the typing of letters, reports and memoranda’s. Work to a range of work procedures and practices, some of which are none routine, which require a base level of theoretical knowledge. Required to sit for long periods of time in front of VDU.
- Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials.
- Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.
Person specification
Qualifications
Essential criteria
- Education to GCSE level/GCE ‘O’ Level or equivalent – Math/English minimum.
- Working towards NVQ Level III or equivalent qualification in administration.
- An IT qualification.
- Word processing qualification or equivalent demonstrable skills
Experience
Essential criteria
- Significant experience of providing clerical services.
- Proven ability to administrate meetings including minute taking
Employer certification / accreditation badges
Applicant requirements
You must have appropriate UK professional registration.
Documents to download
Further details / informal visits contact
- Name
- Hilary Gill
- Job title
- Cluster Manager
- Email address
- [email protected]
- Telephone number
- 01869 353381
- Additional information
If you would like to know more and find out whether joining our dedicated team is for you and/or you wish to look around the establishment then please get in touch with Hilary Gill as we would love to hear from you.
**** Please note that we do not accept CVs. Applications will only be considered if made via the website. Thank you. ****
****Sponsorship is not available for this role****
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