Job overview

This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn

Job overview

The post holder will provide an effective and efficient administrative service to support the Allied Health Professional Leads to support both professional governance and the AHP workforce strategy across the Shropshire, Telford and Wrekin Care Group.  

Allied Health Professionals are a wide range of professional specialities related to healthcare other than nursing and medicine, including Art therapists, Dieticians, Occupational Therapists, Physiotherapists, and Speech and Language Therapists.

With a particular focus on supporting in house evidence-based training for Allied Health Professions, recruitment to posts, new employee induction, supporting smooth running of the Band 5 rotation and supporting service improvement projects, the post holder will show a willingness to assist others and be a key member of the team. 

Working within the service can at times be a stressful environment, by way of telephone calls, visitors, meetings and numerous daily urgencies.  The post holder requires the ability to work under pressure, with conflicting demands at times.

Main duties of the job

• Provide comprehensive administrative support to the Allied Health Professions Leads.
• Provide confidential and efficient word processing service, including the preparation of correspondence letters, reports, etc from a variety of sources including manuscripts, audio etc. 
• Forward incoming correspondence, prioritising and screening urgent correspondence ensuring it receives appropriate attention/direction.
• Undertake general office duties as required including room/venue booking etc.
• Inputting of relevant data on the E-Rostering system.
• Logging calls with the Trust’s Service Desks for any IT issues.
• Ordering of equipment, training resources and stationery on the Trusts E-Procurement system in order to maintain stock levels.
• Raising invoices with Finance team, booking forms from external candidates, as well as ordering specialist resources and equipment. 
• Prioritise and manage own workload to meet the needs and requirements of the service demands, including training queries from internal and external candidates.
• Support the delivery of bespoke in-house training, an efficient booking system for internal and external candidates, maintain associated website information, communicating with candidates and monitoring Allen's training inbox.
• Support the delivery of service improvement related work e.g Job planning implementation. 
• Provide cover for other administrative staff within the service when appropriate.

Working for our organisation

Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.

We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.

We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.

We are ‘United in our Uniqueness’ and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.

 Please note, we may be required to close this vacancy early if we receive a high volume of applications

Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.