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Job summary

Main area
admin
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
179-7873330-C
Employer
West Suffolk NHS Foundation Trust
Employer type
NHS
Site
West Suffolk Hospital
Town
Bury St Edmunds
Salary
£25,272 Per annum, pro rata
Salary period
Yearly
Closing
30/04/2026 23:59

Employer heading

West Suffolk NHS Foundation Trust logo

Clerical Officer

NHS AfC: Band 2

Job overview

An opportunity has arisen in the Scanning Bureau at the West Suffolk hospital. 

This is for 30 hours per week, 7.5 hrs four days a week, the ideal candidate will need to have excellent IT skills, have the ability to prioritise workload, make informed decisions and be able to work well in a small team.

 

Main duties of the job

The overall objectives are to transfer Patient records from Paper to an Electronic version within set time scales, ensuring accuracy of all data processed. The post holder will use multiple data sources and systems to upload electronic patient records for inpatient, outpatient, day cases alongside scanning for external agencies.

Working for our organisation

#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

 

Detailed job description and main responsibilities

Please see job description attached to view roles main duties and responsibilities. 

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

 

Join us. What will you #BeKnown for?

Person specification

Education and qualifications

Essential criteria
  • • Maths and English to GCSE A-C or equivalent
  • • Medical terminology to understand what abbreviated terms mean in relation to the patient record
Desirable criteria
  • • ECDL or equivalent

Experience and knowledge

Essential criteria
  • • Experience of working within a Scanning Bureau in an administration role
Desirable criteria
  • • NHS experience
  • • Clerical experience

Skills and abilities

Essential criteria
  • • Excellent IT skills
  • • Ability to work calmly in a busy environment
  • • An ability to use initiative in the prioritisation of workload
  • • Ability to make accurate and informed decisions under time pressure
  • • Ability to concentrate for long periods
  • • Be able to work to strict targets
  • • To be able to work with distressing and sensitive information, including clinical photography and post mortems
Desirable criteria
  • • Interpersonal skills
  • • Time management skills
  • • Ability to analyse

Personal qualities

Essential criteria
  • • Decisive and collaborative team member
  • • Self-motivated
  • • Flexible approach to working hours and duties
  • efficient

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardDisability confident employerArmed Forces Covenant

Application numbers

Please note that this advert may close early if we receive a high number of applications.

Documents to download

Apply online now

Further details / informal visits contact

Name
Joanne Read
Job title
Administration Manager
Email address
[email protected]
Telephone number
01284 712700
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