Job summary
- Main area
- Virology Department
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week (Able to offer school hours (4.5hours for 5 days) or 3 days of 7.5 hours)
- Job ref
- 323-AC1255-ED
- Employer
- Ashford and St. Peter's Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Virology Department, St Peter's Hospital
- Town
- Chertsey
- Salary
- £26,240 - £27,928 per annum inc. HCAS pro rata
- Salary period
- Yearly
- Closing
- 25/06/2025 08:00
Employer heading
Virology Secretary
NHS AfC: Band 3
Job overview
The Virology ISO:15189 accredited Hub laboratory at St Peter’s Hospital, Chertsey (Berkshire Surrey Pathology Services (BSPS), has a vacancy for a Secretary to work in the laboratory. BSPS is a successful, progressive pathology network formed as a contractual joint venture between 5 trusts providing services to acute Trusts, primary and community care and private healthcare. The laboratory has recently implemented new state of the art automation. This is a part time post of 22.5 hours and we are happy to offer school hours (4.5 hours a day for 5 week days) or consolidate to 7.5 hours a day for 3 days. Hours can be discussed at interview.
We are looking for an energetic, enthusiastic and well-motivated candidate with appropriate qualifications and/or relevant experience to join the team of the Virology department for Berkshire and Surrey Pathology Services (BSPS). We are looking for a candidate who has secretarial/administrative experience and knowledge of medical/pathological terminologies would be beneficial.
Main duties of the job
Main duties of the job will include:
Working closely with the Lead and Senior Biomedical Scientists in Virology to provide a comprehensive secretarial and administration service to the Virology Department
To provide full secretarial support to the Virology Department including all aspects of administrative and clerical duties.
To provide a fast, accurate typing service, including audio typing to meet the departmental standards of work
To assist in the preparation of standard operating procedures and other laboratory documentation and to ensure that it is recorded on the document control system
To assist in the stock inventory and ordering for the laboratory
For full details please refer to the attached job description.
Working for our organisation
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.
We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.
We can offer you the full range of NHS benefits/discounts and in addition:
- Excellent pension scheme and annual leave entitlement
- On-site Nurseries
- On-site staff cafes
- On-site parking
- Support in career development
- Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
For more information about a career at ASPH please visit:
www.asph-careers.org
Detailed job description and main responsibilities
For full details refer to attached job description.
In summary:
To take formal minutes of meetings as required
To provide general secretarial support for all aspects of the Virology Laboratory administration and assist in the development of clinical and laboratory protocols
To troubleshoot simple computer problems
To deal with telephone enquiries
To prioritise workload, dealing with interruptions and demands for urgently required support as necessary
To check and reconcile invoices for work sent to reference laboratories, keeping records as appropriate
To print and enter reports from referral laboratories
Person specification
Qualifications and Further Training
Essential criteria
- • GCSE or equivalent to a standard that demonstrates excellent literacy and numeracy (e.g. Maths and English).
Desirable criteria
- Recognised qualification NVQ2 or equivalent training and experience.
- IT qualification
Experience
Essential criteria
- Working in a busy office, Prioritising workload, An understanding of confidentiality
Desirable criteria
- Secretarial experience within the Health Service.
- Audio typing of documents.
Knowledge
Essential criteria
- NHS Constitution, Trust vision, values, strategic objectives and key work programmes
- Medical Terminology
Skills
Essential criteria
- Experience with Microsoft, Word/Windows/Powerpoint/Excel
- You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role,
- You have knowledge & awareness of diversity and human rights as appropriate to your role
Attitude, Behaviour and Values
Essential criteria
- Always puts patients first, Customer service focus, Willing and able to take personal responsibility
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Gemma Brahams
- Job title
- Lead Biomedical Scientist
- Email address
- [email protected]
- Telephone number
- 01932723049
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