Job summary
- Main area
- Administrative and Clerical
- Grade
- Band 4
- Contract
- Permanent: Flexible hours to suit meetings
- Hours
- Part time - 22 hours per week
- Job ref
- 151-JLM717
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Frimley Park Hospital
- Town
- Frimley
- Salary
- £17,489 - £19,193 per annum incl HCAS
- Salary period
- Yearly
- Closing
- 30/09/2026 23:59
Employer heading
PA to Clinical Director, Head of Nursing & General Manager
Band 4
Job overview
Personal Assistant to Divisional Directors
Hours: 22 hours per week | Contract: Permanent | Working pattern: Flexible to suit meetings
This is an exciting opportunity to join one of the Trust’s most dynamic and high-performing divisions, working at the heart of Women’s & Children’s Support Services.
As Personal Assistant to the you will play a pivotal role in supporting senior leadership and ensuring the smooth and efficient running of the office. You will provide a comprehensive administrative and secretarial service, including full support for meetings within the department, from preparation and coordination through to accurate minute-taking and follow-up actions.
You will act as a valued and integral member of the team, contributing to a professional, responsive, and well-organised service. This role is ideal for someone who is highly organised, adaptable, and confident working in a fast-paced environment while engaging with a wide range of stakeholders.
Main duties of the job
You will be required to provide a high-level, professional secretarial administrative and clerical support service, including producing, reports, administering and organising programmes of meetings and undertaking minute taking. You will need experience on managing busy diaries and ensuring the team is fully equipped with all briefing and information prior to Chairing or attending meetings.
Working for our organisation
This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.
Detailed job description and main responsibilities
For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.
Person specification
Experience
Essential criteria
- Demonstrated experience of working as a Senior Administrator.
- Experience of busy environment and dealing with the public.
- Experience of minute taking at high level meetings.
- Experience organising and delivering events.
- Experience working in a Personal Assistant role.
- Experience working in a busy office environment.
Desirable criteria
- Demonstrated experience of working as a Personal Assistant within the NHS
- Experience of working in the NHS either in a hospital, private practice or for a GP.
Skills
Essential criteria
- Microsoft Office skills at high standard (ability to use Microsoft Word, Outlook, Excel, PowerPoint, etc)
- Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely.
- Excellent IT skills and computer literacy, including Microsoft Office with particular emphasis on Word and Excel
- Efficient, professional, organised, confident and personable with pleasant face to face and telephone manner.
Qualifications
Essential criteria
- Educated to GCSE level or equivalent, including Maths and English.
- A Level or equivalent.
- GCSE Maths and English grade C or above or Equivalent job-based experience.
- Typing qualification or equivalent.
Desirable criteria
- ECDL or IT Courses.
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Alison Kinch
- Job title
- Department Manager
- Email address
- [email protected]
- Telephone number
- 07467004870
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