Job summary
- Main area
- Obstetrics and Gynaecology
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 12 hours per week (This role is 2 days per week, 6 hours per day. Days/hours to be discussed)
- Job ref
- 151-JLM715
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Frimley Park Hospital
- Town
- Frimley
- Salary
- £8,674 - £9,232 per annum incl HCAS
- Salary period
- Yearly
- Closing
- 30/09/2026 23:59
Employer heading
Assistant Workforce Coordinator O&G
Band 3
Job overview
Band 3 | 12 hours per week | Permanent | Frimley Park Hospital.
An exciting opportunity to join our team
We are delighted to offer an exciting opportunity to join the Obstetrics and Gynaecology team at Frimley Park Hospital as a Assistant Workforce Coordinator.
This is a newly created role, offering the successful candidate the opportunity to work closely with the Service Manager to support the smooth and efficient management of our medical workforce.
About the role
You will provide essential administrative support to the medical workforce function.
Your responsibilities will include:
- Supporting the administration and coordination of medical rotas.
- Using Health Roster to accurately record sickness, annual leave and other workforce information, under the direction of the Workforce Coordinator.
- Helping to ensure workforce information is maintained accurately and efficiently.
- Providing general administrative support to the Workforce Coordinator and Service Manager.
- Undertaking other duties as agreed within the Obstetrics and Gynaecology Directorate.
This is an excellent opportunity for someone who is organised, reliable and enjoys working as part of a busy team, with an interest in developing their administrative and workforce coordination skills.
Main duties of the job
- To work alongside the Workforce Co-ordinator in managing non-career grade Doctors, Specialist Registrars, and middle grades / junior doctors, following the implementation of a full shift rota for all grades.
- To assist and co-ordinate leave for all grades of medical staff, ensuring appropriate cover is provided in line with Working Time Directive.
- To assist the Workforce Co Ordinator with administration surrounding the Workforce Rotas.
- Using Health Roster to record sickness and annual leave with direction from the Workforce Co Ordinator.
- Recording sickness and alerting the Workforce Co Ordinator so this can be recorded and actioned.
Working for our organisation
This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.
Detailed job description and main responsibilities
For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.
Person specification
Qualifications
Essential criteria
- GCSE English and Maths pass or equivalent
- ECDL or equivalent
- NVQ Level 3 Administration or equivalent practical knowledge or A levels
Experience
Essential criteria
- Experience of working in a busy office environment
- Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team
Desirable criteria
- Experience of working in the NHS either in a hospital, private practice or for a GP
- Experience in a clinical setting
Skills
Essential criteria
- Ability to prioritise and manage workload efficiently without supervision
- Working under pressure
- Ability to build credible relationships with all levels of medical staff and management
- Excellent organisation skills
- Excellent interpersonal skills
Desirable criteria
- Knowledge in rota planning
- Knowledge of the 18-week RTT target.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Alison Kinch
- Job title
- Operations Manager
- Email address
- [email protected]
- Telephone number
- 07467004870
- Additional information
If you have any queries regarding this post, please do email me directly via [email protected]
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