Job overview

The post holder will work within the Chief Operating Directorate supporting the Deputy Chief Operating Officer, Partnership Operations Director for Mindworks and the Chief Operating Officer, as and when required, and be responsible for providing high quality, confidential and efficient business and administrative support in a timely and professional manner. The post holder will support their teams in their key internal and external relationships and in the achievement of their objectives to enable them to lead the organisation effectively and will be an essential team member and key to the smooth running of the Chief Operating Officer Directorate.

Main duties of the job

      Main duties of the role include:

• Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate. Additionally, to attend any other meetings to take minutes as directed by line manager
• To be the first point of contact for the Partnership Operations Director for Mindworks, and as and when required the Deputy COO and COO, for internal and external enquiries. 
• Ensure the Deputy Chief Operating Officer and Partnership Operations Director for Mindworks  have been briefed and have the required documentation for all meetings/events.
• Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
• Provide effective diary management, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the high level completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans.
• Provide high quality support to meeting to ensure they are managed and delivered effectively including organising, attending and minuting ad hoc meetings and Corporate and/or Divisional wide events, sending calendar invites, identifying and securing suitable facilities.

Working for our organisation

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process. 

Please note that we reserve the right to close posts as soon as sufficient applications are received.

We look forward to receiving your application!