Job summary
- Main area
- Administrative and Clerical
- Grade
- Band 4
- Contract
- Permanent: 5 days out of 7 days
- Hours
- Full time - 37.5 hours per week (5 days out of 7)
- Job ref
- 151-JLM612
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Wexham Park Hospital or Frimley Park Hospital
- Town
- Slough
- Salary
- £28,860 - £31,671 per annum incl HCAS
- Salary period
- Yearly
- Closing
- 26/02/2026 23:59
Employer heading
PA to Divisional Directors
Band 4
Job overview
Personal Assistant to Divisional Directors
Hours: 37.5 hours per week | Contract: Permanent | Working pattern: Monday–Friday
This is an exciting opportunity to join one of the Trust’s most dynamic and high-performing divisions, working at the heart of Women’s & Children’s, Private Patients, and Support Services.
As Personal Assistant to the Divisional Directors, you will play a pivotal role in supporting senior leadership and ensuring the smooth and efficient running of the divisional office. You will provide a comprehensive administrative and secretarial service, including full support for meetings chaired by the Divisional Directors, from preparation and coordination through to accurate minute-taking and follow-up actions.
You will act as a valued and integral member of the Divisional Directors’ office team, contributing to a professional, responsive, and well-organised service. This role is ideal for someone who is highly organised, adaptable, and confident working in a fast-paced environment while engaging with a wide range of stakeholders.
Main duties of the job
You will be required to provide a high-level, professional secretarial administrative and clerical support service, including producing, reports, administering and organising programmes of meetings and undertaking minute taking. You will need experience on managing busy diaries and ensuring the Director is fully equipped with all briefing and information prior to Chairing or attending meetings.
Working for our organisation
Detailed job description and main responsibilities
For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.
Person specification
Experience
Essential criteria
- Demonstrated experience of working as a Senior Administrator.
- Experience of busy environment and dealing with the public.
- Experience of minute taking at high level meetings.
- Experience of organising events.
Desirable criteria
- Demonstrated experience of working as a Personal Assistant within the NHS
- Experience of working in the NHS either in a hospital, private practice or for a GP.
Skills
Essential criteria
- Understanding of confidentiality & Data Protection within the NHS.
- Microsoft Office skills at high standard (ability to use Microsoft Word, Outlook, Excel, PowerPoint, etc)
- Good verbal and written communication skills and good command of English.
- Self-motivated, receptive to change, respond well to new challenges.
- Organised, friendly & helpful.
Qualifications
Essential criteria
- GCSE Maths and English grade C or above or Equivalent job based experience.
- A Level or equivalent.
- GCSE Maths and English grade C or above or Equivalent job-based experience.
- Typing qualification or equivalent.
Desirable criteria
- ECDL or IT Courses.
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Legho Asein
- Job title
- PMO Team Lead
- Email address
- [email protected]
- Telephone number
- 07721 600467
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