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Job summary

Main area
Legal
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
151-ES-6
Employer
Frimley Health NHS Foundation Trust
Employer type
NHS
Site
Wexham Park Hospital
Town
Slough
Salary
£28,860 - £31,671 per annum incl HCAS
Salary period
Yearly
Closing
03/08/2025 23:59

Employer heading

Frimley Health NHS Foundation Trust logo

Legal Services Assistant

Band 4

Job overview

We are seeking a motivated and detail-oriented individual to join our Legal Services Team at Wexham Park Hospital. This is an exciting opportunity to undertake the management of the first stage of the claims and inquest process; disclosure of medical records and all relevant information within the legal timeframes.  

Main duties of the job

You will provide a comprehensive, efficient secretarial and administrative service to the Legal Services team and undertake the disclosure of copy medical records in the first stage of the litigation and inquest processes.

You will be required to work to tight deadlines and to ensure that Trust standards are adhered to in relation to all documentation and confidential information.

You will also be required to liaise with senior Trust staff, solicitors, case handlers at NHS Resolution and Coroner's officers.  A positive working relationship with the Trust's patient safety team and other governance leads is also integral to this role.

 

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. 

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Frimley Health Trust benefits on Vimeo

Detailed job description and main responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

Person specification

Qualifications

Essential criteria
  • NVQ level 4 /BTEC or equivalent
  • Computer Literate in Microsoft office, particularly Word and Excel.

Experience

Essential criteria
  • Experience of working in a legal services environment
  • Experience in an administration/secretarial role
Desirable criteria
  • NHS experience
  • Legal knowledge /qualification

Skills & Knowledge

Essential criteria
  • Strong communication and negotiation skills, written and verbal.
  • Able to deal with Courts and External Solicitors
  • Logical reasoning and analytical skills
  • Ability to work to tight deadlines.
  • Organised and self motivated
  • Able to manage own workload.
  • Deal effectively with a wide range of people.
  • Work effectively as part of a team.
  • Attention to detail.
  • Work using own initiative.
  • Good interpersonal skills, the ability to deal tactfully and ethically with matters of confidential and sensitive nature.
  • Able to always maintain a high level of confidentiality.
  • Able to remain calm under pressure and be motivated with a flexible approach to the changing priorities of the service.
  • Flexible working hours to meet the service needs.
Desirable criteria
  • Knowledge of Databases
  • Familiarity with Medical Terminology
  • Knowledge of the NHS
  • Knowledge of Complaints Procedures

Special Requirements

Essential criteria
  • Frequent exposure to distressing or emotional circumstances. Some occasional exposure to highly distressing/emotional circumstances.
Desirable criteria
  • Must be able to travel between multiple sites efficiently and in a timely way.

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyMenopause Friendly EmployerCare quality commission - GoodArmed Forces Covenant Gold AwardWe offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employerWe Work Flexibly

Application numbers

This vacancy may close early if it receives a high number of applications. We would advise that you complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Amanda Shaw
Job title
Deputy Head of Legal Services
Email address
[email protected]
Telephone number
0300 613 1665
Additional information

Amanda Shaw

0300 615 3543

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