Job summary
- Main area
- Medical Workforce, Human Resource Department
- Grade
- NHS AfC: Band 6
- Contract
- Fixed term: 12 months (Maternity Leave cover)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 151-SF
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Greenwood Offices, Heatherwood Hospital, Ascot
- Town
- Surrey
- Salary
- £37,338 - £44,962
- Salary period
- Yearly
- Closing
- 20/07/2025 23:59
Employer heading
Medical Workforce Team Lead
NHS AfC: Band 6
Job overview
The Medical Workforce Team Lead is responsible for managing a team that provides essential HR services across the Medical Workforce, ensuring the efficient and effective provision of administrative, transactional, and advisory support throughout the employee lifecycle.
Main duties of the job
Managing Resident Doctors' onboarding, supporting Guardians of Safe Working Hours, compliance of work schedules, providing guidance on HR policies and procedures, and maintaining compliance with medical HR requirements.
The post holder will offer specialist advice on UKVI visa processes, medical HR compliance, job planning, and operational work schedules for Resident Doctors.
Working for our organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Detailed job description and main responsibilities
Please see attached job description and person specification
- Oversee transactional processes for onboarding Resident Doctors, ensuring all aspects of recruitment, legal documentation, and induction requirements are met.
- Provide specialist advice on UKVI visa applications and extensions, ensuring compliance with Home Office regulations.
- Manage and update work schedules for Resident / Locally Employed Doctors ensuring compliance with NHS Terms and Conditions and Working Time Directive.
- Participate in the development and implementation of job planning systems when required, ensuring consistency and compliance with the Trust’s medical workforce requirements.
- Actively engage in HR system usage, including TRAC and ESR, to ensure smooth and timely processing of recruitment and workforce data.
- Handle escalated HR queries, providing high-quality, solution-focused advice.
- Support the Guardians of Safe Working Hours in running Resident / Locally Employed Doctors Forums and addressing concerns regarding safe working practices.
- Contribute to HR projects aimed at improving systems, processes, and overall service delivery.
- Ensure all activities comply with NHS Employment Check Standards and relevant legislation.
Person specification
Qualifications and Experience
Essential criteria
- • Educated to degree level or equivalent experience in Human Resources, preferably with a focus on Medical Workforce management.
- • Experience in HR management, preferably within a medical or healthcare environment.
- • In-depth knowledge of NHS employment legislation and policies, including immigration and visa processes.
- • Experience in managing systems such as ESR and TRAC.
Desirable criteria
- • ITIL Foundation Certification or higher
- • PRINCE2 or equivalent project management qualification
Knowledge and Understanding
Essential criteria
- • Detailed knowledge of NHS terms and conditions of employment for Doctors and Consultants (2016, 2003, and 2021).
- • Understanding of job planning processes and exception reporting systems.
- • Knowledge of immigration and visa regulations, understanding Home Office legislation
- • Knowledge of work schedules and exception reporting
- • Knowledge of managing a Resident Doctor rotation
Desirable criteria
- • Knowledge of NHS Employment Check Standards
- • Understanding of UK immigration law and work permit regulations
Skills and Abilities
Essential criteria
- • Strong leadership and team management skills.
- • Excellent communication and interpersonal skills, with the ability to interact effectively with a wide range of stakeholders.
- • High level of organisational and time-management skills.
- • Ability to interpret complex legislation and provide clear, concise advice.
- • Proven ability to handle sensitive and confidential information appropriately.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Deborah Wheeler
- Job title
- Medical Workforce Services Manager
- Email address
- [email protected]
- Telephone number
- 07771336616
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