Job overview

An exciting opportunity has arisen to join our busy admin team within Learning Disabilities, located at Hafod Y Wennol Assessment Treatment Unit. The post forms part of a job share with a current established post holder - hours and days of work can be flexible to suit business needs.

The successful candidate must be enthusiastic and well-motivated with exceptional communication, organisational and interpersonal skills, and have the ability to prioritise own workload, work as part of a team, and on their own initiative.

This role provides essential admin support for all Learning Disabilities inpatient units across a wide geographical footprint and across 3 Learning Disability Directorates within the Mental Health and Learning Disabilities Service Group.

The successful candidate will have strong administrative experience, proficiency in procurement / ORACLE requisitions, and a thorough knowledge of all Microsoft Office packages, especially MS Teams.

If you are driven, enthusiastic, and are suitably qualified, this post will offer an exciting new challenge.

Main duties of the job

The post holder will monitor and review contracts documentation including and not limited to service equipment / stationary / medical equipment and support the Business Support Manager in the facilitation of service contracts across the Directorate.

Stay calm under pressure and manage multiple priorities effectively.

Exhibit exceptional attention to detail in all tasks.

Excellent communication and team-working skills.

Communicate and liaise with staff and members of partner organisations to produce work to deadlines and play a key supporting role to ensure the effective running of the service.

Provide support to business and project processes, including providing knowledge to support service improvement initiatives from an admin perspective.

Support the Business Support Manager on the production of local administrative procedures and assist with the development of new systems and processes as part of the development of quality standards within the service. 

The post holder will provide a detail oriented and strategic procurement support to the Directorate and will manage the sourcing, negotiation, and purchasing of goods and services via the Oracle requisition system. 

Working for our organisation

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. 

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.