Skip to main content

This site is independent of the NHS and the Department of Health.

Please wait, loading

Job summary

Main area
Administration
Grade
Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday - Friday)
Job ref
130-AC067-0525
Employer
Swansea Bay University Health Board
Employer type
NHS
Site
Singleton Hospital
Town
Swansea
Salary
£23,970 per annum
Salary period
Yearly
Closing
19/05/2025 23:59

Employer heading

Swansea Bay University Health Board logo

Administration Officer, Receptionist/Clerical Officer

Band 2

Welcome to Swansea Bay University Health Board. We welcome applications from people who share our values: caring for each other, working together and always improving.    


Swansea Bay University Health Board reserve the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post.

Prior consideration for this vacancy will be given to staff currently awaiting redeployment and we therefore reserve the right to withdraw this advert at any stage.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.


Applications may be submitted in Welsh.  Applications submitted in Welsh will not be treated less favourably than an application submitted in English.


 

Job overview

This post is for a receptionist for our outpatient area at the South West Wales Cancer Centre.

The post holder will provide a comprehensive clerical and reception administrative service, demonstrating a courteous professional, and sensitive approach at all times prioritising their time, and demonstrate a high degree of flexibility

Main duties of the job

Provide reception duties, including receiving and greeting visitors in a courteous and professional manner and directing visitors as required.

Provide clerical and administrative support

Manage appointments for patients

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. 

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

Detailed job description and main responsibilities

Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.

Person specification

Qualifications and knowledge

Essential criteria
  • 5 GCSEs or equivalent, Grade C or above.
  • Level 2 or equivalent demonstrable experience/knowledge in Business Administration or similar
  • RSA II or equivalent demonstrable experience.
  • Proof of appropriate CPD.
Desirable criteria
  • ECDL or equivalent experience and or qualifications.
  • Customer Service qualification L2

Experience

Essential criteria
  • Experience of working in an administrative/office environment.

Aptitudes and Abilities

Essential criteria
  • Excellent verbal and written communication skills.
  • Ability to work to meet deadlines.
  • Ability to prioritise.
  • Ability to use Microsoft Office e.g. Word/Excel and virtual platforms e.g. Teams etc
  • Can demonstrate SBU values
Desirable criteria
  • Welsh Speaker (Level 1)

Other

Essential criteria
  • Ability to travel within geographical area to meet the business needs.
  • Able to work hours flexibly.
  • Good organisational skills

Employer certification / accreditation badges

Apprenticeships logoStonewall Health ChampionsStop Smoking Wales is the NHS Smoking Cessation Service in WalesStonewall Hyrwyddwr Amrywiaeth Diversity ChampionDisability confident employerEmployer pledge demonstrating a commitment to change how we think and act about mental healthEmployer pledge demonstrating a commitment to change how we think and act about mental healthCore principles

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Kate Ashton
Job title
Service Manager
Email address
[email protected]
Apply online nowAlert me to similar vacancies