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Job summary

Main area
Health Access Team
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
130-AC060-0525
Employer
Swansea Bay University Health Board
Employer type
NHS
Site
Central clinic
Town
Swansea
Salary
£24,433 - £26,060 Per annum
Salary period
Yearly
Closing
18/05/2025 23:59

Employer heading

Swansea Bay University Health Board logo

Service Administration Support Officer

Band 3

Welcome to Swansea Bay University Health Board. We welcome applications from people who share our values: caring for each other, working together and always improving.    


Swansea Bay University Health Board reserve the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post.

Prior consideration for this vacancy will be given to staff currently awaiting redeployment and we therefore reserve the right to withdraw this advert at any stage.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.


Applications may be submitted in Welsh.  Applications submitted in Welsh will not be treated less favourably than an application submitted in English.


 

Job overview

An exciting opportunity has arisen for an administration support officer to join the Health Access Team for asylum seekers within Swansea Bay University Health Board.

The Health Access Team is a dynamic and innovative nurse led service. It provides a holistic, person centred approach in assessment of an individual’s physical and emotional well-being, The team promotes healthy behaviours and delivers public health services. The team sign posts and refers to services, voluntary support and translated health information. The team advocates for individuals, and represents the needs of asylum seekers in a variety of strategic forums.

The team promotes a nurturing supportive environment to ensure Staff will thrive and reach their full potential within the service.

Innovation and opportunities for professional development are encouraged within the confines of local, national and international policies.

Main duties of the job

Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.

Working for our organisation

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. 

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

The ability to speak Welsh is desirable for this post; Welsh and /or English speakers are equally welcome to apply.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria
  • Level 3 qualification eg NVQ/QCF or RSA 111 (or equivalent).
Desirable criteria
  • Business administration qualification

Knowledge

Essential criteria
  • Understanding of information governance protocol and importance of confidentiality. Knowledge of organisational policies, procedures and relevant IT packages.
  • Working knowledge of filing/data systems including record management/destruction of records.
Desirable criteria
  • Advanced knowledge of word processing, spreadsheet and presentation packages

Experience

Essential criteria
  • Experience of dealing with confidential matters and sensitive data, and regarding the appropriate maintenance and storage of records
  • Experience of communicating with all levels of professional staff and the public
  • Demonstrate experience in an administrative role.
Desirable criteria
  • Administering finance systems, e.g. requisitions, budget monitoring
  • Working in an NHS environment.

Aptitude and abilities

Essential criteria
  • Good written and verbal communication skills, ability to problem solve and fact finding.
  • Able to demonstrate situations where effective leadership skills have been used within an admin role to demonstrate tact and diplomacy when working with others.
  • Ability to work on own initiative, work to deadlines and under pressure to organise multiple tasks. Able to act within area of competency and make appropriate judgements.
  • Ability to work within a team to be flexible in relation to service demands and requests of the manager.
Desirable criteria
  • Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.

Employer certification / accreditation badges

Apprenticeships logoStonewall Health ChampionsStop Smoking Wales is the NHS Smoking Cessation Service in WalesStonewall Hyrwyddwr Amrywiaeth Diversity ChampionDisability confident employerEmployer pledge demonstrating a commitment to change how we think and act about mental healthEmployer pledge demonstrating a commitment to change how we think and act about mental healthCore principles

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Maria Doyle
Job title
Lead Nurse Health Access Team
Email address
[email protected]
Telephone number
07896437413
Additional information
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