Job summary
- Main area
- Child Health
- Grade
- Band 3
- Contract
- 12 months (Fixed term)
- Hours
- Full time
- Flexible working
- Job ref
- 319-69915181O
- Employer
- Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Wansbeck General Hospital
- Town
- Ashington
- Salary
- £24,625 - £25,674 pro rata per annum
- Salary period
- Yearly
- Closing
- 20/05/2025 23:59
Employer heading
Medical Secretary
Band 3
Do you want to work in one of the best performing NHS organisations in England? Work for an organisation that was voted the best acute and combined acute and community trust in the country, based on the experience of its staff (NHS Staff Survey 2022). Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare and, this is…the Northumbria Way!
What the Northumbria Way means for you:
- Extensive staff health and well-being programme including access to our specialist Wellbeing Hub
- Support and connection through a variety of Staff Network groups
- A range of flexible working opportunities
- Generous annual leave and pension scheme
- Access to lease car and home electronics scheme (qualifying criteria applies)
- Opportunities to improve your professional development through our vast training programmes
- On-site nursery places via salary sacrifice
- Access to savings scheme via salary sacrifice with Northumberland Community Bank
We are proud to be one of the country’s top performing NHS trusts – rated ‘outstanding’ overall by the Care Quality Commission (CQC). We provide a range of health and care services to support more than 500,000 people living in Northumberland and North Tyneside across the largest geographical area of any NHS Trust in England. Our teams deliver care from hospitals, a range of community venues and people’s homes. Our hospitals include a specialist emergency care hospital (the first of its kind in England), three general hospitals and community hospitals. In the community we deliver a wide range of community and public health services.
We lead in innovation and quality, having opened the Northumbria Healthcare Manufacturing and Innovation Hub during the Covid-19 pandemic and have recently launched our Community Promise – a pledge to make a real impact not just in healthcare but on the wider factors that affect people’s lives, such as education, employment and the economy.
If Northumbria Healthcare sounds like somewhere you could belong we would love to hear from you. Visit our website to catch up on our latest news.
Whilst Northumbria Healthcare are a highly innovative organisation, the use of Third Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity your individual recruitment process, we may withdraw your application at any stage of the process.
Job overview
We are looking for an enthusiastic and motivated individual to join our Team as a medical secretary within Child Health at Wansbeck General Hospital, for a 12 months temp post.
Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the Child Health Consultants and wider clinical teams.
This post will be based at Wansbeck General Hospital but the post holder may be required to work at other sites within the Trust.
Previous Applicants need not apply.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Main duties of the job
To provide a part time secretarial service to the Child Health Consultants and wider clinical Teams.
The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.
Knowledge of IT packages and their applications is essential. Support on the use of the G2 software package will be provided within the child health directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.
Working for our organisation
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Detailed job description and main responsibilities
· Act up in absence of Lead Team Secretary for periods of annual leave/short-term sickness absence.
· Provide comprehensive secretarial service to specialist Child Health consultant(s) and their team.
· Manage diaries, arrange/minute meetings, communication with GPs & patients.
· Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
· Support effective utilisation of OP clinic capacity.
· Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, typed communication to GPs.
· Support Lead Team Secretary with induction/training of new staff, sharing knowledge with colleagues.
· Resource management – ordering of supplies & equipment.
· Allocates work to Band 2 staff.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Person specification
Experience and knowledge
Essential criteria
- Significant experience undertaking secretarial duties
Desirable criteria
- Medical Secretary Training
- Experience in working in NHS
Qualifications / Professional Registration
Essential criteria
- RSA 3/OCR or equivalent or relevant typing/word processing experience
Desirable criteria
- AMSPAR Diploma (or equivalent experience)
- ECDL / advanced ECDL
- GCSE English Language Grade C or above or equivalent qualification
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lisa Morrow
- Job title
- Administration Manager
- Email address
- [email protected]
- Telephone number
- 07860395883
- Additional information
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