Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (Fixed term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 297-7636599
- Employer
- Gateshead Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Gateshead Health Foundation Trust
- Town
- Gateshead
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 29/12/2025 23:59
Employer heading
Medical Education Administrator
NHS AfC: Band 3
In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible
IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM
All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.
PLEASE NOTE it is a requirement of this Trust that all successful applicants pay for their DBS certificate if a check is required for the post. This will be done through deduction from your monthly pay over a maximum of three months. It is also a requirement that all successful applicants register or are registered with the DBS update service where a DBS is required.
All new entrants to the NHS will be appointed on the minimum of the pay scale in line with Terms & Conditions.
Job overview
In this role, as part of the Medical Director Directorate, you will provide administration support to the Medical Education Team in order that the local provision of education and training for all medical staff is to the standard required by the regulatory bodies including the General Medical Council, Health Education England North East, Royal Colleges and Higher Education Institutions.
Main duties of the job
• Administrative support to the Medical Education team
• Effectively use Word, Excel, Outlook etc. generating graphs, charts, diagrams and reports as and when required
• To provide admin support to ensure effective implementation of the administration of the Foundation Programme curriculum for all F1 and F2 doctors in training.
• To assist with the administration support to the annual Shadowing and Induction Programme and ARCP assessment panels as directed by senior members of the Medical Education Team
• To assist with the collection and collation of data as and when required e.g. trainee numbers, teaching hours, teaching attendance, satisfaction and delivery
• Assist with the reports on evaluation of teaching feedback.
• Assist with the production of feedback summaries from postgraduate and undergraduate teaching sessions for the Consultant, Junior Doctors and other healthcare professionals including calculating percentage response rates.
• Assist with monthly Doctors in Training induction
• Assist the medical education coordinators in delivery of Undergraduate, Foundation and Postgraduate education administration.
• Assist with the processing of study leave requests for all senior medical staff.
• Assist with the delivery and organisation of all the educational activities within the department.
Working for our organisation
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.
Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.
We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.
Our values should be the ‘golden thread’ which runs through everything we do – they are the core of who we are. Our five values can easily be remembered by the simple acronym ICORE; Innovation, Care, Openness, Respect, Engagement.
We have a number of staff networks including the Global Ethnic Majority (GEM) network, D-Ability network, LGBTQ+ Network and the Women’s Network, to challenge us and help us to constantly improve. Our Armed Forces network is one of our emerging networks.
The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our ‘Balance’ programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.
Detailed job description and main responsibilities
Please see attached the vacancy job description and personal specification attached for further details.
Person specification
Essential
Essential criteria
- Educated to NVQ 3 level or equivalent. Good basic education to GCSE level (including English and Maths).
- Qualification in information technology ie ECDL or equivalent experience
- Experience of delivering high quality, customer focused services, including dealing with complex queries and managing difficult customers
- Experience of working within a busy administrative environment
- Experience of positively managing own workload and actively contributing to team activities
- Experience and a high level of competence of IT skills, including use of software (Microsoft Office packages), internet applications and a range of information resources
- Excellent interpersonal and communication skills (verbal and written) including an ability to communicate at all levels professionally and courteously using tact and diplomacy
- Excellent organisational, time management and prioritising skills, including the ability to manage a high workload and work under pressure with minimum supervision
- Ability to work as part of a team, sharing information and supporting team decisions
Desirable
Desirable criteria
- Experience of working within an educational environment or a workforce development structure
- Experience of working in Medical Education
- Knowledge of the UK Foundation Training Programme
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Louise Sore
- Job title
- Medical Education Manager
- Email address
- [email protected]
- Telephone number
- 0191 445 2503
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