Job summary
- Main area
- Legal Services
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday - Friday)
- Job ref
- 297-7568093
- Employer
- Gateshead Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Queen Elizabeth Hospital
- Town
- Gateshead
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 20/11/2025 23:59
Employer heading
Legal Services Administrator
NHS AfC: Band 3
In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible
IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM
All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.
PLEASE NOTE it is a requirement of this Trust that all successful applicants pay for their DBS certificate if a check is required for the post. This will be done through deduction from your monthly pay over a maximum of three months. It is also a requirement that all successful applicants register or are registered with the DBS update service where a DBS is required.
All new entrants to the NHS will be appointed on the minimum of the pay scale in line with Terms & Conditions.
Job overview
We have an exciting opportunity for a competent, highly motivated, flexible and enthusiastic person to support the Legal Services team, based in the Queen Elizabeth Hospital, Gateshead.
The successful candidate will provide confidential and efficient administrative support for the service. This post would suit an applicant who has fantastic IT skills and is able to manage a variety of electronic databases and spreadsheets. The post requires excellent time management and organisational skills as well as interpersonal skills.
Main duties of the job
The post holder will provide a high quality administrative service to the Legal Services team in order to support the delivery of legal services to the organisation.
Working for our organisation
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.
Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.
We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.
Our values should be the ‘golden thread’ which runs through everything we do – they are the core of who we are. Our five values can easily be remembered by the simple acronym ICORE; Innovation, Care, Openness, Respect, Engagement.
We have a number of staff networks including the Global Ethnic Majority (GEM) network, D-Ability network, LGBTQ+ Network and the Women’s Network, to challenge us and help us to constantly improve. Our Armed Forces network is one of our emerging networks.
The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our ‘Balance’ programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.
Detailed job description and main responsibilities
· To provide timely and efficient general administrative support to the Legal Services team on a day to day basis.
· To carry out a full range of administrative duties, including managing the team’s general email inbox, handling telephone queries, maintenance of case files and team spreadsheets, data collection and input, and the collation and preparation of records for disclosure to third parties.
· To ensure that correspondence and disclosures are carefully prepared and forwarded to Coroners, solicitors, Trust staff and external bodies, as expediently as possible.
· To assist in the monitoring of the Trust’s duty of candour compliance and providing support.
· To be involved in ongoing training and development within the team.
Person specification
QUALIFICATIONS & TRAINING
Essential criteria
- GCSE English and Maths or equivalent
Desirable criteria
- Other relevant qualification
SKILLS/KNOWLEDGE
Essential criteria
- Relevant IT skills, Microsoft Office (Outlook, Excel, Word)
- Effective written and verbal communication skills
- Good organising and coordinating skills
- Ability to work with a full range of staff
- Ability to work to deadlines and manage time under pressure
- Ability to work alone and as part of a team
Desirable criteria
- Familiarity with medical / legal terminology
- Previous experience of medical records and hospital systems
- Knowledge of the duty of candour, data protection and GDPR Regulations and requirements
EXPERIENCE
Essential criteria
- Administrative or secretarial experience
Desirable criteria
- Experience of working in the NHS / healthcare or legal setting
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Steven Wade
- Job title
- Legal Services Manager
- Email address
- [email protected]
- Telephone number
- 0191 445 2216
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