Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

-          Order pharmaceutical and non-pharmaceutical products to ensure adequate and economical stocks are maintained, using own judgement to determine criteria including supplier selection, the urgency of supply, minimum order values and contract adherence.

-          Order medical gases, invoice and charge delivered gases to appropriate cost centers, in a timely manner.

-          To be responsible for the timely verification of all invoices received by the Pharmacy department by various methods, Electronic Data Interchange (Powergate), email or post, before onward transmission to the finance department for payment, complying with Public Sector Payments Policy.

-          Assist with the processing of Home Care prescriptions orders, invoices and maintaining data base.

-          Contact suppliers/wholesalers to facilitate the fast and efficient delivery of goods, investigate and resolve any incorrect receipts & subsequent returns, invoice queries, negotiate and action credits due when necessary. This will involve making decisions about the relevant actions to be taken.

-          Liaise with Finance Team to ensure correct and timely payment of accounts and invoices.

-          Utilise Electronic Data Interchange system (Powergate), within scope of own knowledge to match products and order correct items.

-          To identify and communicate any supply chain issues or shortages to Lead Pharmacy Technician

-          Regularly check goods ordered and not received report and chase any outstanding orders.

-          Review & action monthly statements from companies/ wholesalers (via wholesaler web portals) against information on JAC and investigate and settle any discrepancies.

-          Bring to the attention of the Lead Pharmacy Technicians any discrepancies (both financial and physical) or account problems.

-          Maintain accurate computerised records of purchase orders, invoices and credits. Provide reports and analysis from these when required to do so.

-          To systematically and regularly, in accordance to Record Management Policy, maintain all procurement paper and electronically stored records.

-          Provide holiday and absence cover for the other procurement team members.

-          Undertake any relevant administrative office duties, such as filing, photocopying, post, answering the telephone.

-          To maintain a safe working environment, reporting hazards/accidents promptly.

-          Undertake any other duties applicable to post/grade as required.

- Follow Trust Policies and Guideline and Departmental Standard Operating Procedures.