Job summary
- Main area
- Administration
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 263-SS25-064-MG
- Employer
- Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust
- Employer type
- NHS
- Site
- St Nicholas Hospital
- Town
- Newcastle upon Tyne
- Salary
- £31,049 - £37,796 per annum
- Salary period
- Yearly
- Closing
- 04/09/2025 23:59
Employer heading
Corporate Executive Assistant
Band 5
Hello!
We are so delighted you are considering coming to work with us at Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust (CNTW).
We know the power of looking into an organisation, one you might want to work in, or one where you are going to get help, and being able to say, ‘I’ve seen somewhere I can fit in and be myself.’ We’re on a journey to make the Trust an inclusive employer, representative of the community we serve and we want more of our community to consider applying for jobs with us.
Opportunities for you
Spanning east to west coasts from Northumberland to Cumbria and from the Scottish Borders down to Middlesbrough we’ve got exciting new opportunities available at every level and in every area.
We offer flexible working, helping work fit around family and caring responsibilities, or training and development needs and there’s lots on offer in the way of benefits, such as, lease cars, childcare schemes, staff discounts, season tickets for travel and a cycle to work scheme. All this in a vibrant workplace supported by the following staff networks.
- Cultural diversity staff network
- Disabled staff network
- LGBT+ staff network
We also have a number of staff support groups which are open to any staff to attend. These Include:
- Armed Forces and Veterans Staff Association
- Mind, Health and Wellbeing Community
- Menopause toolkit and cafes and staff carer support group
We offer fantastic personal development opportunities through our Collective Leadership Programme and other Organisational Development initiatives. Whatever you are looking for, you will be joining a supportive, friendly team, offering varied and interesting roles, with opportunities for career progression.
Always improving
CNTW is regulated by the national healthcare regulator, the Care Quality Commission (CQC). Our last two inspections have rated us as an outstanding organisation. We’re always seeking to improve as an organisation. Do you want to be part of that?
Please note that it is a requirement of this Trust that all external applicants pay for their own DBS certification if a DBS check is required for the post. The method of payment is a salary deduction from your first monthly pay
Job overview
We are seeking to appoint a highly efficient and motivated team player to take up the position of Executive Assistant providing professional, confidential support to the Executive Director of Nursing and Therapies, ensuring a high level of efficiently and communication, contributing to the smooth running of all aspects of service delivery. Working in a fast-paced environment you must have the ability to work under pressure, have a flexible approach to working and the ability to manage conflicting demands.
The postholder for this position is expected to demonstrate exemplary minute-taking abilities, exceptional written and verbal communication, and a keen eye for administrative detail. Strong interpersonal skills, discretion, and the ability to work collaboratively within a team are fundamental, as is the capacity to provide confidential and sensitive support. Coordination of meetings and events including venue arrangements, catering, briefing materials, minutes, and prompt follow-up on actions remains central to this vital function
Main duties of the job
To support the smooth running of the Trust Board and formal sub-committees through provision of professional, timely, effective and efficient committee service and administrative support to the Trust Executive Directors.
To be responsible for the overall administration of a number of Trust wide Corporate meetings and supporting constitutional committees including co-ordination of yearly plan of meetings, booking venues, preparation of agenda/supporting papers, taking minutes and taking relevant follow up action.
The post holder will play a key role in communication between the Trust Board Members and Executive Directors including other Directors and senior managers of the Trust.
Working for our organisation
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
Detailed job description and main responsibilities
Please find attached job description for full details.
Advertising date : 21st August 2025
Closing date : 4th September 2025
We welcome your application.
Person specification
Education and Qualification
Essential criteria
- Recognised secretarial qualification or have an equivalent portfolio of experience.
- NVQ Level 4 or have an equivalent portfolio of experience.
Knowledge and Experience
Essential criteria
- Degree level knowledge or equivalent experience.
- Extensive secretarial experience at Executive Director level.
Desirable criteria
- Experience in NHS environment
Skills and Competencies
Essential criteria
- Excellent organisational skills
- Excellent minute taking skills
- Excellent Communication Skills
- Ability to plan a complex workload
Role/Team specific requirements
Essential criteria
- Proven organisational skills.
- Ability to make judgements involving facts or situations.
- Ability to exercise judgements when dealing with requests and queries.
- Excellent communication skills.
- Ability to manage competing priorities.
- Ability to work under pressure and to tight deadlines.
- Ability to work within agreed parameters and with minimal supervision.
- Proven ability to work as a key member of a team.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Kirsty Allan
- Job title
- Corporate Governance Manager
- Email address
- [email protected]
- Telephone number
- 07790 804053
- Additional information
We would be very happy to discuss any questions or queries with prospective candidates. If you would like to join our team, then we would like to hear from you.
Please contact Kirsty Allan, Deputy Trust Secretary / Corporate Governance Manager on: 07790 804053
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