Job summary
- Main area
- 317 Materials Management - Corporate
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday. Flexible working within core service times.)
- Job ref
- 317-2025-24-06-DR
- Employer
- The Newcastle upon Tyne Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Trustwide
- Town
- 317 Trustwide
- Salary
- £24,625 - £25,674 per annum
- Salary period
- Yearly
- Closing
- 15/06/2025 23:59
- Interview date
- 24/06/2025
Employer heading
Inventory Officer
Band 3
Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS foundation trusts in the country, with around 15,000 staff and an annual budget of £1.6 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re in the top five providers of specialised health services in the country, supporting people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 6,500 patient contacts each day, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.
Job overview
Enthusiastic person is required to provide a well-managed, efficient, secure, safe, accurate and timely service for the ordering, receipt, storage and distribution of goods within the Royal Victoria Infirmary and/or Freeman Hospital.
The ability to work on your own, as well as part of a wider team, is essential. This role requires frequent manual handling tasks and the use of email, telephone and stock management systems.
Ensure that stock is received in accordance with policy and is rotated to minimise wastage. Adopt a flexible approach to any stores activity undertaken. Day to day problem solving is required for this role. Analysis, review of working practices, direct liaison with clinical teams to support improvement work for both financial and efficiency savings.
- Interview Date: 24 June 2025
- 37 Hours 30 Minutes/ Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
- Ensure storerooms are adequately stocked at all times and goods stored under the correct conditions in the appropriate location following stock rotation procedures.
- Maintain safe working practices when unpacking, checking and storing goods.
- Responsible for stock levels within departments to minimise over stocking and in accordance with service need. Use reporting functionality where appropriate to ensure a continual approach to improvement within departments, support clinical teams in ensuring working practices relating to stores management are implemented and efficiencies maximised on a daily basis to ensure timely deliveries.
- To develop maximum and minimum stock levels with speciality Team Leaders including setting the appropriate stocking levels, as advised by the Team Leaders and Inventory Managers to ensure financial savings potentials are maximised within the department.
- Prepare and provide details to finance department on request and participate in the yearly stock take of all stock held within departments.
- Use supplier documentation to return incorrect or damaged goods etc. to the supplier for credit.
Working for our organisation
Our staff oversee around 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
• Freeman Hospital
• Royal Victoria Infirmary (RVI)
• Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service
• Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Detailed job description and main responsibilities
As part of the Inventory Management Team, the post holder will:
- Provide an Inventory Management replenishment service, using the NHS Supply Chain computer system, the Trust’s P2P system and Inventory Management systems where appropriate.
- Order, distribute and store goods within the hospitals. Be able to stand in for the Inventory Team Leader in their absence.
- Work with other team members to ensure that all services are provided across all sites when required.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person specification
Qualifications & Education
Essential criteria
- CIPS Storekeeping qualification or equivalent level 3 qualification/experience
Knowledge & Experience
Essential criteria
- Knowledge of procedures and practices gained through experience
- Working within a team
Skills & Abilities
Essential criteria
- Good communication skills
- Good IT skills
Values I Behavioural I Attitudes
Essential criteria
- Be able to work unsupervised
- Prepared to undertake necessary training (continuous development) commensurate with the requirements of the job and be able to cascade this training to colleagues
- A flexible approach required fulfilling duties in an environment where urgent requests are common
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Peter Muldown
- Job title
- Inventory Manager
- Email address
- [email protected]
- Telephone number
- 07355925610
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