Job summary
- Main area
- QEF
- Grade
- QEF Grade B-366
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 297-QEF-8201657
- Employer
- QE Facilities
- Employer type
- NHS
- Site
- QEF Spire House
- Town
- Washington
- Salary
- 31,884.00
- Closing
- 20/08/2026 23:59
Employer heading
Fleet and Equipment Manager
QEF Grade B-366
In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible
IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM
All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment or education references covering 3 years. If you have gaps you will be required to provide character references. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment or education references covering 3 years. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.
Job overview
The Fleet and Equipment Manager is responsible for the effective management, compliance, availability, and performance of
QE Facilities’ courier fleet and associated operational equipment. This includes courier vehicles, temperature-controlled
Eberspächer fridge units, and Zebra handheld scanning devices used across logistics operations.
The postholder will ensure all fleet and equipment assets are safe, compliant, cost-effective, and fit for purpose, supporting
high-quality courier and logistics services to NHS partners. The role will work closely with Logistics, Transport, IT, SHEQ, and
external suppliers to maintain service continuity and drive continuous improvement.
Main duties of the job
Overall responsibility for the management and performance of the courier vehicle fleet, ensuring vehicles are safe, compliant, and operationally available.
· Manage planned and reactive maintenance schedules, inspections, servicing, MOTs, and repairs for all fleet vehicles.
· Oversee the operation, maintenance, calibration, and repair of Eberspächer fridge units to ensure temperature compliance for pharmaceutical and clinical deliveries.
· Manage the lifecycle of Zebra handheld scanners, including procurement, configuration, deployment, fault resolution, replacement, and asset tracking.
· Act as the primary point of contact for fleet, refrigeration, and handheld equipment suppliers and service providers.
· Monitor fleet and equipment KPIs, reporting on availability, downtime, defects, compliance, and costs.
· Ensure full compliance with DVSA requirements, driving at work regulations, health & safety legislation, and internal policies.
· Support accident, incident, and defect investigations relating to vehicles or equipment, ensuring corrective actions are implemented.
· Manage fleet and equipment budgets, identifying opportunities for cost control and efficiency savings.
· Maintain accurate asset registers for vehicles, fridge units, and handheld devices.
· Support onboarding of new contracts by ensuring fleet and equipment requirements are identified and delivered on time.
· Drive continuous improvement in fleet utilisation, reliability, and equipment performance.
Working for our organisation
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).
In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.
QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.
We do not hold a sponsorship licence and are unable to offer employment under any sponsorship arrangement.
Detailed job description and main responsibilities
Responsible for a geographically dispersed fleet and equipment base supporting 24/7 logistics operations.
· Decisions directly impact service continuity, patient safety, compliance, and cost control.
· Manages high value assets with significant financial and operational risk if unavailable or non-compliant.
· Works in office, depot, and workshop environments, with frequent site visits.
Person specification
Experience
Essential criteria
- Proven experience managing vehicle fleets in a logistics or transport environment
- Experience managing maintenance contracts and external suppliers
Desirable criteria
- Experience working with temperature-controlled equipment or pharmaceutical logistics
- Experience managing operational equipment such as scanners or telematics devices
- Experience of KPI reporting and budget management
Knowledge and skills
Essential criteria
- Strong knowledge of fleet management and vehicle compliance
- IT literate with experience managing handheld or mobile devices
- Working knowledge of health & safety and driving at work regulations
- Strong organisational and problem-solving skills
- Ability to communicate effectively with operational and technical stakeholders
Desirable criteria
- Understanding of temperature-controlled transport and refrigeration systems
Qualifications
Essential criteria
- Full UK Driving Licence
Desirable criteria
- CPC Transport Manager or equivalent fleet qualification
- IOSH or equivalent health & safety qualification
- Professional qualification in logistics, transport, or fleet management
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Duncan Wyeth
- Job title
- Deputy Head of Logistics
- Email address
- [email protected]
- Telephone number
- 01914452258
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