Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 263-CCG25-285-LB
- Employer
- Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust
- Employer type
- NHS
- Site
- Lillyhall Business Park
- Town
- Workington
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 28/08/2025 23:59
Employer heading
Medical Secretary
Band 4
Hello!
We are so delighted you are considering coming to work with us at Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust (CNTW).
We know the power of looking into an organisation, one you might want to work in, or one where you are going to get help, and being able to say, ‘I’ve seen somewhere I can fit in and be myself.’ We’re on a journey to make the Trust an inclusive employer, representative of the community we serve and we want more of our community to consider applying for jobs with us.
Opportunities for you
Spanning east to west coasts from Northumberland to Cumbria and from the Scottish Borders down to Middlesbrough we’ve got exciting new opportunities available at every level and in every area.
We offer flexible working, helping work fit around family and caring responsibilities, or training and development needs and there’s lots on offer in the way of benefits, such as, lease cars, childcare schemes, staff discounts, season tickets for travel and a cycle to work scheme. All this in a vibrant workplace supported by the following staff networks.
- Cultural diversity staff network
- Disabled staff network
- LGBT+ staff network
We also have a number of staff support groups which are open to any staff to attend. These Include:
- Armed Forces and Veterans Staff Association
- Mind, Health and Wellbeing Community
- Menopause toolkit and cafes and staff carer support group
We offer fantastic personal development opportunities through our Collective Leadership Programme and other Organisational Development initiatives. Whatever you are looking for, you will be joining a supportive, friendly team, offering varied and interesting roles, with opportunities for career progression.
Always improving
CNTW is regulated by the national healthcare regulator, the Care Quality Commission (CQC). Our last two inspections have rated us as an outstanding organisation. We’re always seeking to improve as an organisation. Do you want to be part of that?
Please note that it is a requirement of this Trust that all external applicants pay for their own DBS certification if a DBS check is required for the post. The method of payment is a salary deduction from your first monthly pay
Job overview
Medical Secretary position working in the Memory Matters North Cumbria team based at Lillyhall Business Centre
Main duties of the job
Making up assessment clinics, taking typing from the Big Hand transcription system as well as work from the CMB in-box which entails formatting letters.
Setting up of doctors clinics.
Liaising with outside agencies such as adult social care, general practitioners, other healthcare professionals.
Minute taking for multidisciplinary meetings
Recording patient data on RIO patient information system
Recording of data on excel spreadsheet
Working for our organisation
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
Detailed job description and main responsibilities
The main duties are supporting the medical team as well as the clinical team which comprises of nurses, psychologists, occupational therapists. The role is varied, interesting and enjoyable.
Please find attached job description for full details.
Advertising date : 14th August 2025
Closing date : 28th August 2025
We welcome your application.
Please note - this vacancy may close early once a suitable number of applications are received.
Person specification
Education & Qulaifications
Essential criteria
- RSA Level III/OCR3 in Text Processing/NVQ 3 in Business and Administration (including text preparation) plus knowledge acquired through further experience
- Educated to O-Level / GCSE standard
Knowledge & Experince
Essential criteria
- Working knowledge of Microsoft applications
- Knowledge and understanding of relevant medical terminology
- Working knowledge of Patient Information Systems, e.g. RiO
Desirable criteria
- Working knowledge of CPA, Mental Health Act and Safeguarding documentation and procedures
Skills and Competencies
Essential criteria
- Audio-typing skills.
- Minute-taking skills
- Excellent interpersonal and communication skills, both verbal and written
- Knowledge of NHS Procedures and Policies
Desirable criteria
- Demonstrate ability to manage fast paced workload
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Leanne Wilson
- Job title
- Operational Team manager
- Email address
- [email protected]
- Telephone number
- 01900 705850
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