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Job summary

Main area
Clinical Diagnostics
Grade
NHS AfC: Band 5
Contract
Fixed term: 12 months (12 month maternity cover)
Hours
Full time - 37.5 hours per week
Job ref
218-AC-B5-7158735
Employer
University Hospitals Coventry and Warwickshire NHS Trust
Employer type
NHS
Site
University Hospitals Coventry and Warwickshire
Town
Coventry
Salary
£29,970 - £36,483 per annum
Salary period
Yearly
Closing
09/05/2025 23:59

Employer heading

University Hospitals Coventry and Warwickshire NHS Trust logo

Pathology Senior Personal Assistant and Admin Manager

NHS AfC: Band 5

Job overview

The Post holder will provide a high level administrative and secretarial function to the Director of Operations, Head of Operations and wider senior management team, Stakeholder Board, and Pathology Network Board. The Post holder is responsible for the production and maintenance of all network support documentation, the preparation and monitoring of work plans and support materials.

 The Post holder will be responsible for the provision of the administrative and clerical service for the division including taking operational management responsibility for administrative and clerical staff.

 They will be responsible for the coordination of the department communications function at a network level.

 Develop and lead local induction and on-going relevant training programme for admin, clerical and secretarial staff in conjunction with relevant IT systems.

 

****Interviews for this post are due to take place 3rd June 2025****

Main duties of the job

  • Employ high level communication skills to Act as the first point of contact for the Director of Operations and Head of Operations for the Pathology Network.
  • Responsible for the preparation and distribution of agendas and associated documents for meetings at all levels within the Trust.
  • Attending meetings when required taking and transcribing formal minutes, proactively ensuring that action points raised are completed.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

 

 

Working for our organisation

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Detailed job description and main responsibilities

Employ high level communication skills to Act as the first point of contact for the Director of Operations and Head of Operations for the Pathology Network, filtering and dealing with the complexity of enquiries in a professional, sensitive and timely manner ensuring that all queries are tracked through to conclusion.

Maintain the schedule for the Director of Operations and Head of Operations for the Pathology Network planning and arranging meetings/ appointments/ conferences in order of priority.

Undertake any project work as directed by the senior management team for the Pathology Network including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets.

Take responsibility for line management of administration/clerical team on Pathology Reception.

Please refer to job description for further details.

Person specification

Qualifications

Essential criteria
  • See supporting documents
Desirable criteria
  • See supporting documents

Experience

Essential criteria
  • See supporting documents
Desirable criteria
  • See supporting documents

Knowledge

Essential criteria
  • See supporting documents
Desirable criteria
  • See supporting documents

Skills

Essential criteria
  • See supporting documents

Commitment to Trust Values and Behaviours

Essential criteria
  • See supporting documents

Employer certification / accreditation badges

No smoking policyAge positiveDisability confident leaderImproving working livesArmed Forces Covenant (Silver Award)Pathway to excellenceCare quality commission - GoodPregnancy Loss PledgeHeart Charter

Application numbers

Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Documents to download

Apply online now

Further details / informal visits contact

Name
Hannah Rose
Job title
Senior Administrations Manager
Email address
[email protected]
Telephone number
02476967137
Additional information
 
 
 
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