Job overview

This post will act as the senior administration contact for post graduate doctors in training providing a specialised, comprehensive, and confidential administration service. 

As part of a team of administrators the post holder is will be responsible for overseeing and coordinating parts of the medical teaching programme for Foundation Years 1 and 2 in the West Midlands South Foundation rotation and the IMT residents programme at UHCW. This involves working with the Foundation team and the IMT team (Foundation Training Programme Directors for FY1 and FY2, the IMT Clinical tutors and the medical education administration team).

The post holder will work closely with other members of the Medical Education team at UHCW to ensure that all the services offered by the department are fully supported and the students, staff, doctors in training, and visitors receive a high-quality seamless service. This will be done in accordance with Departmental, Trust and National standards, policies, and procedures.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

• As the Lead PG Administrator the post holder will work closely with the Trust Clinical Tutors and the as part of the postgraduate team to provide administration support to the Foundation TPDs and the IMT Clinical Tutors. This will be done in partnership with the Foundation Medical Education Administrators. Close collaborative working is essential for the successful delivery of the training programmes.
• The post holder will support the raising and addressing of any deficits in the service provided to resident doctors in training e.g. need for pastoral care, car parking issues. They will not be expected to solve the concerns but rather to know how to direct the concern to the right person and oversee the communication link with partners to aid a clear flow of information and resolution of the problem.  Overall responsibility for such concerns lies with the Trust Clinical Tutor/Foundation Programme Directors.
• The post holder needs to act as a senior point of contact for all relevant activities to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.

Working for our organisation

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect