Job summary
- Main area
- Radiology
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time
- Compressed hours
- Job ref
- 218-AC-B4-7715694
- Employer
- University Hospitals Coventry and Warwickshire NHS Trust
- Employer type
- NHS
- Site
- University Hospital Coventry
- Town
- Coventry
- Salary
- £27,485 - £30,162 Per annum
- Salary period
- Yearly
- Closing
- 22/01/2026 23:59
- Interview date
- 03/02/2026
Employer heading
Administration Specialist
NHS AfC: Band 4
Job overview
An exciting opportunity has arisen for a motivated individual to join the Radiology Medical Rota Team on a full time basis. We are looking for an enthusiastic person to join our friendly team to provide an efficient administrative and support service for the Radiology Medical Workforce.
The role involves being responsible for the management, day to day staffing, and coordination of the medical rotas. Assisting in the design preparation and publication of rotas.
***Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.***
Main duties of the job
You must have good attention to detail together with the ability to prioritise your own work load to meet deadlines and show leadership and accountability for all issues pertaining to rotas.
You will have good interpersonal skills liaising with Senior Management and Medical Staff.
It is essential that the post holder be a competent user of Microsoft Office including Excel, you will be willing to adapt to change and learn new skills along with having a good knowledge of general administration and clerical procedures.
The post holder should possess excellent organisational and communication skills whilst having the ability to deliver high quality support for our service and customers.
The ability to remain calm under pressure, to work to tight deadlines and prioritise workload effectively is essential for this role.
The post holder will support the divisions to ensure the provision of high-quality patient care by efficiently deploying appropriate staff.
***Please be informed that interviews for this role are scheduled for 3rd January 2026***
***Please be advised we are unable to support with sponsorship for this role***
Working for our organisation
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Detailed job description and main responsibilities
- Manage diary and on call rota for 49 consultants and 26 registrars arranging cover for authorised absence.
- Communicates with range of clinical and non-clinical staff concerning progress against all consultant activities and schedule accordingly.
- Maintain rotas and assist in scheduling consultants and liaise with other relevant parties concerning the planning and composition of the rotas as necessary.
- Facilitates communication between different clinical and non-clinical teams.
- To exchange verbal and written information with consultants, junior medical staff, service manager and other members of the Imaging team.
- Asist the Service manager with the Job planning process which includes arranging meetings and recording job plans on relevant ICT systems.
- Receive and take relevant action on all communication from other consultants, junior medical staff, other departments and hospitals.
- Utilise a range of work procedures and practices, using knowledge of full range of administrative systems, software programmes, specialised functional terms.
- Advise registrars/junior medical staff to attend clinical, mandatory and other training commitments as necessary (e.g. induction, department IT training).
- Arrange meetings and tutorials as required, producing agendas and taking and transcribing minutes if required.
- Organise medical students and clinical attachments attached to the consultant, liaising with various departments to arrange placements, arrange teaching sessions and attendance at clinical sessions as necessary.
- Manage own workload and work independently within service need.
- Liaise with the relevant departments outside of Imaging with regards to on-calls and planning as required (e.g. weekend on-calls for switchboard and weekend plans).
- Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying knowledge in the workplace, including attending appropriate directorate briefings and meetings.
- Any other duties commensurate with the grade and in line with the requirement of the post.
- Processing of bank and agency escalation forms.
- Mentoring Radiology Support Secretaries and assess competencies.
For further details of the role please see the attached job description.
Person specification
Qualifications
Essential criteria
- See supporting documents
Desirable criteria
- See supporting documents
Experience
Essential criteria
- See supporting documents
Desirable criteria
- See supporting documents
Knowledge
Essential criteria
- See supporting documents
Desirable criteria
- See supporting documents
Skills
Essential criteria
- See supporting documents
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Hayley Morgan
- Job title
- Radiology Service Manager
- Email address
- [email protected]
- Telephone number
- 02476 96 7072
List jobs with University Hospitals Coventry and Warwickshire NHS Trust in Administrative Services or all sectors