Job overview

The post holder will support the Accounts Payable Team in processing supplier invoices whilst undertaking a Level 3 Accounts or Finance Assistant Apprenticeship.

The post holder will work as a team enabling administration duties to be completed in line with given timetables. All duties are to be carried out in accordance with the Trust’s Standing Financial Instructions and internal office procedures.
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Main duties of the job

·       Assist in processing high volumes of supplier invoices and credit notes using the Trust's Finance System.

·       Learn to match supplier invoices against purchase orders and goods received notes.

·       Assist in ensuring invoices are processed within statutory payment deadlines to support Better Payment Practice Code (BPPC) compliance.

·       Learn to check supplier details, VAT treatment, coding and invoice accuracy before processing.

·       Assist with processing urgent and ad-hoc payments under supervision.

·       Support supplier statement reconciliations and investigate discrepancies.

·       Respond to routine supplier and departmental enquiries, escalating complex issues where appropriate.

·       Maintain accurate records within the purchase ledger diary system.

·       Assist with filing, scanning, post distribution and other administrative duties.

·       Participate in month-end activities and other finance team tasks as required.

·       Attend apprenticeship training and complete coursework within agreed timescales.

·       Demonstrate the Trust Values of Compassion, Respect, Excellence, Collaboration and Integrity in all aspects of work.

Working for our organisation

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

• generous annual leave entitlement which increases during your time with us
•  excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.