Job summary
- Main area
- Administrative and Clerical
- Grade
- NHS AfC: Band 3
- Contract
- Permanent: Monday-Friday 08:30am-4.30pm
- Hours
- Full time - 37.5 hours per week (Monday-Friday 8.30am-4.30pm, St Michael's Hospital)
- Job ref
- 444-7564489-MH
- Employer
- Coventry and Warwickshire Partnership NHS Trust
- Employer type
- NHS
- Site
- St Michael's Hospital
- Town
- Warwick
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 09/11/2025 23:59
Employer heading
Band 3 AHP Team Secretary
NHS AfC: Band 3
Coventry and Warwickshire Partnership Trust provides a full range of expanding physical, mental health and learning disability services to children, young adults, adults and older adults over many sites across Coventry, Warwickshire and Solihull.
Services are provided to a population of over one million people living in Coventry and Warwickshire and also a wider geographical area in some of our specialist services
‘We recognise the benefits of flexible working and support applications wherever possible. If you would like to work flexibly please ask the recruiting manager for more information.’
Armed Forces Community welcome to apply.
PLEASE NOTE that this vacancy can be closed as soon as sufficient applications are received. Staff at risk within the Trust will be given priority.
Use of AI when writing Job Applications
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Please check your emails, including junk and spam folders, regularly throughout the process of your application for any notifications from the Recruitment Team. If you have any queries regarding your application please phone the Partnership Trust Recruitment Department.
Job overview
A great opportunity available for a Team Secretary to join our Admin Support team based at St Michaels Hospital.
The Team Secretary provides a comprehensive administrative and secretarial service for the AHP Team which includes the Therapies Manager, Occupational Therapists, Activity Co-ordinators, Physio Team, SaLT and the Dietitians.
Main duties of the job
We are looking for someone who is friendly and approachable with great communication skills, who can build good working relationships within a fast-paced environment. As well as being a team player, we seek applicants who can demonstrate sensitivity/confidentiality due to the nature of the service and able to work autonomously with a flexible approach and strong work ethic to prioritise and multi-task.
We require applicants to share our vision to become an innovative, forward-thinking, and inclusive teaching organisation, enabling us to provide consistently high quality, safe, and compassionate care and to demonstrate our Trust values of compassion, respect, integrity, working together and seeking excellence to present a professional image and maintain the highest standards of customer service and confidentiality.
Working for our organisation
At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.
We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.
- generous annual leave entitlement which increases during your time with us
- excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
- salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
- discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
- wellbeing support, including an in-house counselling service, external helpline and more
- staff networks and support group
We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.
Detailed job description and main responsibilities
Main Duties and Responsibilities
Provide an administrative service across all services.
Undertake general office duties as required including filing, photocopying, collating and distributing information, scanning, receipt and distribution of incoming and outgoing mail.
Maintain spread sheets and databases including the production of regular information reports
Be responsible for organising and servicing meetings / events as required,
including room bookings, taking accurate notes, transcription and circulation as appropriate
Procurement - order stationery, clinical supplies and equipment stock.
Use own initiative to meet tight deadlines.
Work effectively as a team member.
Provide flexible administrative and clerical cover as required. The post holder will be required to provide cover to St Michael's Reception on an ad hoc basis. The role may also encompass working at another base to provide cover for holidays/ sickness in the local area.
Person specification
Essential Criteria
Essential criteria
- GCSE or equivalent English and Mathematics
- Excellent written and verbal communication skills
- Excellent IT skills and experience in the use of Microsoft Office
- Ability to plan workload and work under pressure
- Ability to work independently and as part of a team
- Ability to deal with confidential information and maintain confidentiality.
- Flexible and proactive approach to work
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Claire Wyles
- Job title
- Admin Team Co-ordinator
- Email address
- [email protected]
- Telephone number
- 0300 303 3664
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