Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (Fixed Term or Secondment)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 354-AB-21138-1
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- East Brighton Community Mental Health Centre
- Town
- Brighton
- Salary
- £25,760 - £27,476 pa
- Salary period
- Yearly
- Closing
- 29/10/2026 08:00
Employer heading
Team Administrator
NHS AfC: Band 3
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
Please note that this role is being offered as a Fixed Term Contract for 12 months or as an internal secondment opportunity.
We are looking for an organised and proactive Team Administrator to join our busy East Neighbourhood Mental Health Team.
This is an important role within the team, providing the day-to-day administrative support that enables our multidisciplinary staff to deliver safe, effective and timely care to people using our service.
You will work closely with clinicians and other members of the team, helping to keep the service running smoothly. No two days will be the same, and you will need to be comfortable managing a range of competing priorities while maintaining a high level of accuracy and attention to detail in a fast paced environment.
You will provide a comprehensive administrative service to the team, including supporting referrals and appointments, maintaining accurate patient and waiting-list information, processing correspondence and clinical documentation, arranging meetings and providing general administrative support to the multidisciplinary team.
The role involves working with confidential and sometimes sensitive information, so accuracy, discretion and good communication skills are essential. You will use a range of electronic systems and will need to be confident with IT and able to learn new systems quickly.
Main duties of the job
We are looking for motivated and enthusiastic person who is:
§ Organised;
Knowledge of System 1 desirable
§ Have sound IT/administration skills (Word, Excel, PPT);
§ Work well in a team;
§ Have excellent communication skills;
§ Have good interpersonal skills and is able to work in a confidential and sensitive manner.
You will be offered opportunities for training and professional development.
We would be very happy to discuss any questions or queries with prospective candidates.
Working for our organisation
We’re a large NHS Mental Health Trust in South East England. We’re looking for people to help us provide high quality services for the patients, carers and local communities we serve.
We want patients and staff to recommend our organisation as a place where they would be happy for their friends and family to be treated. You can help us do this by bringing your skills, experience and commitment to Sussex Partnership.
Detailed job description and main responsibilities
The Team Administrator will provide a full administrative service, having daily liaison with a wide range of staff at all levels and regular contact with people who use services and their carers, who may at times be distressed or angry. The Team Administrator will be responsible for ensuring the effectiveness of the office environment for the team.
Person specification
Qualifications
Essential criteria
- NVQ 3 or equivalent
- RSA 3 or equivalent experience and evidence of further practical experience or equivalent
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential criteria
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lindsey Jones
- Job title
- Operational Support Manager
- Email address
- [email protected]
- Telephone number
- 0300 304 0094
- Additional information
Alternatively, please contact:
Karen McMahon, Admin Team Lead: [email protected]
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