Skip to main content

This site is independent of the NHS and the Department of Health.

Please wait, loading

Job summary

Main area
Administration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 22.5 hours per week (Monday - Friday - 3 days per week)
Job ref
354-AC-21185(F)
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Stillman House, St Richards Hospital
Town
Chichester
Salary
£24,937 - £26,598 pro rata
Salary period
Yearly
Closing
24/08/2025 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Team Administrator

NHS AfC: Band 3

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

We are looking for someone to join our enthusiastic and dedicated team Older Persons Mental Health Liaison,  someone who is willing to provide administrative support who’s strengths include planning and organisational skills; excellent time management; and someone who is adaptive and able to respond to the challenges of change and development of an exciting service.

Working as part of a multi-disciplinary team you will need to be able to communicate well and work with professionals from a variety of professional backgrounds and a have a compassionate, holistic and person-centred approach.

 

Main duties of the job

The duties include carrying out administrative tasks such as processing new referrals, typing letters and reports, arranging appointments, email management,  taking notes a weekly team meetings and ad hoc Professionals Meetings, maintaining databases, data entry, ordering stationery, goods and services, photocopying, scanning and other admin tasks as required. To provide a comprehensive range of administrative services to the team. 

Working for our organisation

• 27 days holiday allowance plus bank holidays

• Excellent training and development opportunities

• NHS Discounts

• Employee Assistance Programme

 

You will receive regular management supervision

Detailed job description and main responsibilities

Please see job description

This will include handling telephone enquiries from patients and their families, carers and professionals in a pleasant and helpful manner ensuring to take accurate messages and communicating information clearly.  Some of the telephone calls we take can be distressing but de-escalation support will be offered in such circumstances.

Person specification

QUALIFICATIONS

Essential criteria
  • NVQ L3 in Business and Administration or equivalent relevant administration experience
  • Good standard of fast and accurate typing

EXPERIENCE

Essential criteria
  • Service meetings and taking minutes.
  • Knowledge of key issues within the NHS and/or other public sector organisations.
  • Maintaining office systems
  • Producing accurate documents to a high standard of presentation.
  • Excellent communication skills in writing, face to face and by telephone
  • Dealing with confidential and sensitive issues with tact and diplomacy

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Application numbers

Due to high numbers of applications this vacancy may close before the advertised closing date. We will not be able to accept late applications to this post.

Documents to download

Apply online now

Further details / informal visits contact

Name
Julie Coates
Job title
Business Manager
Email address
[email protected]
Telephone number
01243 791900
Apply online nowAlert me to similar vacancies